Administrative Support Specialist III

JGMS Family of Companies•North Las Vegas, NV

7d•Onsite

About The Position

We are seeking an Administrative Support Specialist to provide administrative, and operational activities required to maintain and execute contract requirements. This position is full-time, onsite for a 6-month contract duration, with potential for extension/renewal.

Requirements

A bachelor's degree in a related field and a minimum of five (5) years of administrative, project management or operations management experience.
Capable of performing work in fast-paced environment, as demonstrated in past performance.
Possess a working knowledge of MS Office Suite including Word, PowerPoint and Excel.
Excellent communication skills (both oral and written).

Nice To Haves

DOE or other federal government experience is desired.
Possess tact and professional abilities to coordinate with all levels of staff to including project managers, project controls, finance professionals, directors, and senior directors.

Responsibilities

Establish, organize, and maintain digital files for official contract documentation, ensuring strict version control and compliance with record-retention requirements.
Maintain trackers for all required contractual reports, returns, and deliverables. Work proactively with internal project teams and external stakeholders to collect, review, and log submittments before deadline dates.
Plan, schedule, and coordinate highly visible meetings, including agenda preparation, logistics, and minute-taking. Lead administrative planning sessions to establish operational timelines for the contract support team.
Draft, format, and review executive-level presentations, reports, and spreadsheets using MS Word, Excel, and PowerPoint to support Prime Contract reporting objectives.
Act as an administrative liaison to coordinate data collection and meeting requests among project managers, project controls, finance professionals, and senior directors.