Administrative Support - Public Works
About The Position
In this Seasonal/Temporary role, you’ll provide a wide range of clerical, administrative, and public-facing support that helps the department serve residents, staff, and community partners efficiently and professionally. You’ll serve as a key point of contact by assisting with the main phone line, supporting Solid Waste phone inquiries, greeting visitors, responding to requests, and helping route questions or concerns to the appropriate team members. You’ll also prepare and edit correspondence, reports, forms, flyers, graphics, meeting materials, and other communications that support daily operations and public outreach. This position plays an important role in keeping records, projects, and office processes organized. Responsibilities may include maintaining databases, processing time and attendance records, assisting with budget and purchasing tasks, tracking expenditures, managing supply closet inventory, coordinating outgoing and incoming mail, and supporting records and filing systems. You’ll also assist with specialized department projects, including RedSpeed evidence packets, MSBU graphics, review of MSBU meeting minutes, OptiSigns updates, Kudos recognition, event planning, and other communications or administrative assignments. You may also help coordinate meetings, prepare agendas and materials, support travel arrangements, and assist with vendor communication. If you’re detail-oriented, adaptable, and enjoy balancing customer service, creative projects, and administrative support, this role offers a meaningful opportunity to contribute to the success of the department and the services it provides to the community.
Requirements
- High school diploma or equivalent
- Experience in clerical or administrative work, preferably in an office setting
- Working knowledge of departmental procedures, modern office practices, and Microsoft Office applications, including Word, Excel, and PowerPoint.
- Highly organized and able to manage multiple priorities while maintaining accuracy and attention to detail.
- Strong analytical, research, and problem-solving skills.
- Ability to work independently, exercise sound judgment, and identify effective solutions to routine and complex administrative challenges.
- Communicate professionally and effectively, both verbally and in writing.
- Comfortable preparing correspondence, reports, presentations, and other business documents.
- Strong customer service skills and ability to provide assistance and guidance to internal and external customers through a variety of communication channels.
- Proficient in data entry and recordkeeping.
- Capable of maintaining accurate files and reports.
- Able to interpret and apply policies, procedures, and regulations with discretion and professionalism.
- Ability to build positive working relationships with coworkers, leadership, vendors, and the public.
- Ability to thrive in a fast-paced environment that requires flexibility, initiative, and strong time-management skills.
- Walking, sitting, hearing, seeing up close, talking, standing, finger movement, repetitive motions.
- May occasionally lift 10 to 25 pounds.
- Ability to perform the essential job functions satisfactorily.
- Ability to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties.
Nice To Haves
- Experience with governmental office operations, administrative support functions, and office technology is highly desirable.
Responsibilities
- Assist with the main phone line.
- Support Solid Waste phone inquiries.
- Greet visitors.
- Respond to requests.
- Route questions or concerns to the appropriate team members.
- Prepare and edit correspondence, reports, forms, flyers, graphics, meeting materials, and other communications.
- Maintain databases.
- Process time and attendance records.
- Assist with budget and purchasing tasks.
- Track expenditures.
- Manage supply closet inventory.
- Coordinate outgoing and incoming mail.
- Support records and filing systems.
- Assist with specialized department projects, including RedSpeed evidence packets, MSBU graphics, review of MSBU meeting minutes, OptiSigns updates, Kudos recognition, event planning, and other communications or administrative assignments.
- Help coordinate meetings, prepare agendas and materials.
- Support travel arrangements.
- Assist with vendor communication.
Benefits
- Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
