Administrative Assistant - Public Works

Riverton City•Riverton, UT

1d•Onsite

About The Position

Riverton City is seeking an Administrative Assistant for the Public Works facility. This role involves greeting visitors, serving as a receptionist, managing various reports and permits, coordinating plan reviews, managing work orders and building schedules, updating the website, processing payments, ordering supplies, and performing data entry. The position requires a high school diploma or equivalent, with an Associate degree in Administrative Services or a related field preferred. A minimum of 3 years of experience with office systems and procedures, 3 years as an administrative assistant, and 1 year of customer service experience are required. Basic knowledge of Word, Excel, computers, email, and the internet is also necessary. The successful candidate must possess a valid Utah Driver's License with a good driving record and pass a pre-employment drug screening, background check, and driving record review. This position is subject to a six-month probationary period.

Requirements

High school diploma, or equivalent, is required
3+ years' experience with office systems and office procedures required
1+ year experience in customer service required
Basic knowledge of Word and Excel required
Basic knowledge of computers, email, and the internet required
Must possess a valid Utah Driver's License with a good driving record
Excellent oral communication skills required
Must have excellent oral and written communication skills
Required to have excellent customer orientation skills
Must have excellent multi-tasking and problem-solving skills
Required to have strong team interaction skills
Required to have excellent analytical and decision-making skills
Ability to establish and maintain effective working relationships with supervisors and other employees
Must be able to operate all office equipment

Nice To Haves

Associate degree in Administrative Services or related field preferred
3+ years' experience as an administrative assistant preferred

Responsibilities

Greet all visitors to the Public Works facility enthusiastically and professionally
Serve as a receptionist, answering the phone and directing calls to the proper person; take and deliver messages for all team members
Creates or updates various permits and reports for all divisions of the Public Works Department, i.e., statistical reports, historical reports, routine quarterly reports, GPS reports, radiation permits, etc.
Prepare regular scheduled reports; daily, weekly or monthly
Coordinates plan review/redline document flow between divisions and tracks the process both on paper and electronically
Manages work orders and public works building schedule, and maintains application database and files
Schedules inspections for the Engineering and Stormwater divisions
Manages and updates the Public Works website page and public complaint software
Accepts and processes permit payments
Monitor and order inventory of office supplies
Collect data for assigned divisions and perform basic data entry
Assume other responsibilities and complete other tasks as requested