Administrative & Data Entry Coordinator

Hays Electrical Services•Houston, TX

4d•Onsite

About The Position

The Administrative Support & Data Entry Coordinator provides clerical and data management support to help ensure smooth daily program operations. The role includes document management, high-volume data entry, inventory tracking, and administrative assistance, including handling work that may be confidential. Accuracy, organization, and attention to detail are essential.

Requirements

Strong attention to detail and organizational skills.
Ability to manage confidential information with professionalism and discretion.
Proficiency with Microsoft Word and Excel.
Ability to perform repetitive, high-volume data entry accurately.
Effective written and verbal communication skills.
Ability to manage multiple tasks and priorities in a fast-paced environment.
Basic problem-solving skills related to data and system issues.

Responsibilities

Edit and maintain Word and Excel documents, including confidential materials.
Maintain organized electronic and physical files and documentation.
Assist with maintaining inventory of books, tools, and documents.
Complete or assist with special projects and event preparation as assigned.
Provide backup support for additional clerical and administrative duties when needed.
Perform administrative tasks to support ongoing program operations.
Accurately enter required data into RAPIDS and additional internal systems.
Perform high-volume data entry with consistent speed and accuracy.
Ensure data is processed, reviewed, and updated in accordance with program specifications.
Troubleshoot basic data or system issues and escalate concerns as appropriate.
Maintain accurate records and uphold data integrity standards.
Communicate with internal teams to resolve discrepancies or clarify missing information.
Perform other duties as assigned.