Administrative Support Coordinator, Student Organizations & Leadership
About The Position
Under the direct supervision of the Assistant Vice President for Campus Life/Senior Director for Student Organizations & Leadership, the Administrative Support Coordinator is primarily responsible for providing general office, clerical, and administrative support for students, faculty, and/or staff. Assignments and projects often involve interaction and coordinating with other work groups to gather routine information and/or solve problems. The incumbent is responsible for a full range of work activities including the processing of mail, maintaining files and records, scheduling and arranging appointments, providing budget support, processing documents and records, gathering data, preparing standard reports, and interacting with and solving problems for work unit customers (including students) and staff. The incumbent provides administrative and budgetary support to the fundraising efforts of the department. The incumbent works independently with general instructions to support the administrative functions of Student Organizations & Leadership and may provide coordination and/or lead work direction responsibilities. Assignments involve the regular use of judgment and discretion and require the management of multiple work priorities. The incumbent must interpret and apply policies and procedures and at times must address problems with practical, thorough and creative solutions. Ingenuity may be necessary to adapt guidelines and procedures to meet new needs.
Requirements
- Experience providing clerical and administrative support functions.
- Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
- Thorough knowledge of office methods, procedures, and practices.
- Ability to use general office equipment and a full range of office support technology and systems.
- Excellent written and oral communication skills; effective listening skills; strong attention to detail and organizational skills.
- Ability to perform standard business math, and make simple projections requiring some inference, including tracking and comparing data.
- Work as the front-line contact with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
- Demonstrated competence in effectively presenting information in writing.
- Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
- Ability to pass a background check
Nice To Haves
- Knowledge of University system software (i.e., CFS, CHRS, CMS-SA, Finance Data Warehouse, PeopleAdmin)
- Knowledge of student engagement platform (CampusGroups).
- Experience maintaining, monitoring, and reconciling budgets.
- Knowledge of governmental financial record-keeping methods.
- Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies.
- Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
- Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
Responsibilities
- Processing of mail
- Maintaining files and records
- Scheduling and arranging appointments
- Providing budget support
- Processing documents and records
- Gathering data
- Preparing standard reports
- Interacting with and solving problems for work unit customers (including students) and staff
- Providing administrative and budgetary support to the fundraising efforts of the department
- Supporting the administrative functions of Student Organizations & Leadership
- Providing coordination and/or lead work direction responsibilities
- Interpreting and applying policies and procedures
- Addressing problems with practical, thorough and creative solutions
- Adapting guidelines and procedures to meet new needs
Benefits
- Best-in-class Benefits
- CSU Total Compensation
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
