Administrative Support Coordinator II, Department of Anthropology

California State University, Fullerton•Fullerton, CA

8d•$4,367 - $6,362•Onsite

About The Position

California State University, Fullerton is seeking an Administrative Support Coordinator II for the Department of Anthropology in the College of Humanities and Social Sciences. Under the general direction of the Department Chair and with guidance from the Dean’s Office, this role provides high-level administrative, operational, and fiscal support for the department. The position coordinates office staff and student assistants, handles sensitive communications and advanced customer service matters, supports reporting, committees, and events, and coordinates course scheduling and registration across multiple academic terms. It also facilitates aspects of part-time faculty hiring and onboarding and oversees complex budget tracking, purchasing, reconciliation, stipends, scholarship, and award payments. The work is frequently project-oriented and spans planning and initiation through execution, coordination, implementation, and evaluation. Assignments are performed independently under general direction, with responsibility for accuracy, quality, and outcomes. The coordinator addresses a broad range of operational and procedural challenges through research, analysis, and evaluation to resolve issues, improve processes, and support informed decision-making. Other duties may be assigned. The university describes itself as committed to student success, academic excellence, inclusive excellence, and professional growth. The department offers student engagement opportunities through clubs, faculty research, and community service-learning.

Requirements

High school diploma or equivalent and three years of general office, clerical, or administrative support experience, or equivalent; vocational training or full-time college education may substitute for experience on a year-for-year basis.
Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough mastery of English grammar, punctuation, and spelling.
Expertise using office software packages, technology, and systems.
Ability to independently handle multiple work-unit priorities and projects.
Ability to independently interpret and apply policies and procedures, using judgment and discretion when precedents do not exist.
Ability to troubleshoot office administration problems and respond to work-area inquiries and requests.
Ability to understand problems broadly and anticipate how office-administration problems and solutions affect other areas.
Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
Ability to effectively write and present own reports.
Ability to effectively handle interpersonal interactions at all levels, including highly sensitive situations.
Ability to use negotiation and persuasion skills to achieve results and expedite projects.
Valid California driver’s license.
Satisfactory completion of a background check, including a criminal records check.
Regular attendance is an essential job function.

Nice To Haves

Bachelor’s degree from an accredited four-year college or university.
Two years of experience in an academic office setting.

Responsibilities

Provide high-level administrative, operational, and fiscal support for the Department of Anthropology.
Lead and coordinate office staff and student assistants.
Manage sensitive communications and advanced customer service matters.
Support departmental reporting, committees, and events.
Coordinate course scheduling and registration processes across multiple academic terms.
Facilitate key aspects of part-time faculty hiring and onboarding in collaboration with campus partners.
Oversee budget tracking, purchasing, reconciliation, stipends, scholarship, and award payments.
Plan, initiate, execute, coordinate, implement, and evaluate assigned projects and activities.
Research, analyze, and evaluate information to resolve operational and procedural issues, improve processes, and support informed decision-making.
Perform other duties as assigned.