Administrative Support Coordinator II, Department of Anthropology

Careers Listing•Fullerton, CA

About The Position

Under the general direction of the Department Chair and with guidance from the Dean’s Office, the Administrative Support Coordinator II provides high-level administrative, operational, and fiscal support for the Department of Anthropology. The position leads and coordinates office staff and student assistants; manages sensitive communications and advanced customer service matters; supports departmental reporting, committees, and events; coordinates course scheduling and registration across academic terms; facilitates aspects of part-time faculty hiring and onboarding with campus partners; and oversees budget tracking, purchasing, reconciliation, stipends, scholarships, and award payments. The role is frequently project-oriented and carries assigned work from planning and initiation through execution, coordination, implementation, and evaluation. Assignments are performed independently under general direction, with responsibility for the accuracy, quality, and outcomes of the work. The coordinator researches, analyzes, and evaluates information to resolve operational and procedural challenges, improve processes, and support informed decision-making. Other duties may be assigned.

Requirements

High school diploma or equivalent and three years of general office, clerical, or administrative support experience, or equivalent. Vocational training or full-time college education may substitute for the required experience on a year-for-year basis.
Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough mastery of English grammar, punctuation, and spelling.
Expertise using office software packages, technology, and systems.
Ability to independently manage multiple work-unit priorities and projects.
Ability to interpret and apply policies and procedures independently, and use judgment and discretion when precedents do not exist.
Ability to troubleshoot office administration problems and respond to inquiries and requests related to the work area.
Ability to understand problems broadly and anticipate the impact of administrative problems and solutions on other areas.
Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
Ability to effectively write and present reports.
Ability to handle interpersonal interactions at all levels, including highly sensitive situations.
Ability to use negotiation and persuasion to achieve results and expedite projects.
Satisfactory completion of a background check, including a criminal records check.
Valid California driver’s license.

Nice To Haves

Bachelor’s degree from an accredited four-year college or university.
Two years of experience in an academic office setting.

Responsibilities

Provide high-level administrative, operational, and fiscal support to the Department of Anthropology.
Lead and coordinate office staff and student assistants.
Manage sensitive communications and advanced customer service matters.
Support departmental reporting, committees, and events.
Coordinate course scheduling and registration processes across multiple academic terms.
Facilitate aspects of part-time faculty hiring and onboarding in collaboration with campus partners.
Oversee budget tracking, purchasing, reconciliation, stipends, scholarship payments, and award payments.
Plan, coordinate, implement, and evaluate assigned projects and activities.
Research and analyze operational and procedural issues, develop or evaluate solutions, and support informed decision-making.
Perform other duties as assigned.