Administrative Support Coordinator II

CSU Careers•Turlock, CA

17h•Onsite

About The Position

This is a full-time position available on or after June 1, 2026, within Capital Planning and Facilities Management. The role operates under the general direction of the Sr. Dir. Planning, Design & Sustainability and is responsible for coordinating comprehensive clerical and administrative support for a large or complex academic or administrative office. The position involves performing advanced administrative functions, planning and coordinating complex projects, analyzing operational issues, tracking budgetary data, preparing reports, and independently applying policies and procedures. The incumbent will exercise a high level of judgment and discretion to support the effective administration of the unit.

Requirements

Completion of a high school program, technical/vocational program, or their equivalent.
Several years of related office work experience.
Experience to be fully functional in all technical aspects of work assignments.
Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
Thorough mastery of English grammar, punctuation, and spelling.
Thorough knowledge of office systems and expertise in using office software packages, technology and systems.
Ability to use and quickly learn new office support technology systems and software packages is a prerequisite.
Ability to independently handle multiple work unit priorities and projects.
Ability to interpret and apply a wide variety of policies and procedures independently and use judgment and discretion to act when precedents or specific guidelines do not exist.
Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
Ability to analyze operations and procedural problems and develop, recommend, and evaluate proposed solutions.
Working knowledge of budget policies and procedures.
Ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference.
Ability to effectively write and present own reports.
Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
Ability to use negotiation and persuasion skills to achieve results and expedite projects.
California driver’s license required.
Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
CSU Stanislaus hires only individuals lawfully authorized to work in the United States.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
The CSU prohibits hiring employees to perform CSU-related work outside California.

Nice To Haves

2 years of related experience.
A bachelor's degree in business administration, English, Public Administration or other related degrees.
Prior experience in a CSU or higher education setting.
Prior experience in facilities planning processes and procedures or related field.
Prior experience in facilities planning or capital development operations.
Prior Experience maintaining and organizing project-related records or tracking systems in support of administrative or operational activities.
May function as the office information technology specialist.

Responsibilities

Coordinate the full scope of clerical and administrative support operations for a complex unit.
Review and refine office procedures to improve operational efficiency within established guidelines.
Establish workflow priorities and monitor completion of assignments.
Provide lead work direction and workflow coordination.
Independently resolve complex operational issues within established policies.
Coordinate implementation of operational initiatives and events.
Identify procedural gaps and coordinate implementation of approved process adjustments.
Make independent day-to-day operational decisions consistent with university policies.
Track and review budget activity and prepare detailed financial status summaries.
Monitor multiple funding sources for compliance with established fiscal procedures.
Review financial documentation and resolve discrepancies.
Compile and summarize data related to enrollment, curriculum, and workload trends.
Prepare comprehensive administrative reports for leadership review.
Review budget trends and prepare explanatory summaries as needed.
Coordinate documentation for audits, accreditation, and planning processes.
Apply established fiscal policies and procedures in financial processing activities.
Serve as key administrative liaison with internal and external stakeholders.
Coordinate cross-departmental operational initiatives by facilitating communication, tracking progress, and supporting implementation.
Plan and coordinate complex projects from initiation through completion.
Provide procedural recommendations to improve administrative efficiency.
Handle sensitive operational matters requiring discretion.
Facilitate collaboration among faculty, staff, and campus partners.
Represent the unit in meetings requiring administrative/operational matters.
Prepare detailed summaries and documentation to support administrative decision-making.
May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
At the direction of appropriate administrator, may provide support to other areas as needed.
Other duties as assigned.