Division Coordinator (Administrative Support Coordinator II)

San Diego State University • San Diego, CA

3d • Hybrid

About The Position

San Diego State University is seeking a highly organized and proactive Division Coordinator to support the Division of Research and Innovation. In this role, you’ll serve as a key operational partner—coordinating administrative, fiscal, and external engagement activities while supporting leadership and ensuring smooth day-to-day operations.

Requirements

• Fully functional knowledge of and skill in standard office procedures and practices.
• Ability to understand and operate in a variety of organizational structures.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to clearly communicate orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• High school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
• Valid California Driver’s License or the ability to obtain one within 30 days of hire.

Nice To Haves

• Experience in coordinating meetings and special events.
• Experience in performing basic research and data analysis.
• A minimum of three years of progressively responsible administrative support, marketing/or communications experience is preferred.
• Experience working in higher education or the public sector, ideally in a research or fundraising environment, is preferred.
• Experience in processing travel and mileage reimbursements, accounts payable, and procurement is preferred.

Responsibilities

• Coordinate complex calendaring, scheduling, and travel arrangements for senior leadership.
• Organize meetings, prepare agendas and materials, and ensure timely follow-up on action items.
• Support day-to-day office operations, including supply coordination and shared space needs.
• Serve as a point of contact for internal and external stakeholders, including faculty, administrators, and partners.
• Support corporate and foundation engagement efforts through coordination, tracking, and reporting.
• Assist with planning and execution of meetings, events, and outreach initiatives, including creating communications and promotional materials.
• Coordinate projects and reporting efforts, helping track progress and meet deadlines.
• Maintain and update databases, track engagement activities, and generate reports using CRM and research tools.
• Conduct research and compile briefing materials for leadership.
• Process purchase requisitions, reimbursements, travel claims, and expense reports.
• Reconcile transactions and support financial tracking across funding sources.
• Collaborate with internal teams to ensure accurate and compliant financial operations.

Benefits

• 15 paid holidays, vacation, and sick leave.
• CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Medical, dental, and vision options at low or no cost.
• CSU tuition fee waiver for employees and eligible dependents.
• FlexCash, life and disability insurance, legal and pet plans.
• Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees