Administrative Support Associate

Auburn University • Tuskegee, AL

7d

About The Position

The Alabama Cooperative Extension System (ACES/AAES) is recruiting an Administrative Support Associate I/II for the Macon County Extension Office. The position provides administrative, financial, clerical, and program support. It may include preparing and monitoring budgets, processing payroll and travel or expense vouchers, assisting with accounting tasks, advising people on standard procedures, and serving as a point of contact for internal and external contacts. The role also uses computers to prepare data, databases, and reports, and may support Extension outreach through marketing materials, website updates, and event coordination.

Requirements

• High school diploma or equivalent.
• For Level I: 2 years of experience in clerical and administrative support services.
• For Level II: 4 years of experience in clerical and administrative support service, including at least 2 years at the preceding level or equivalent.
• Degrees may be accepted in lieu of experience.

Nice To Haves

• Proficiency with computers and software programs, including Windows, Microsoft Office, Word, Excel, PowerPoint, Access, and similar programs.
• Experience and knowledge of Quicken, Adobe, and Publisher software.
• Experience updating websites and using social media in the workplace.
• Strong multitasking skills.

Responsibilities

• Perform administrative and clerical duties, including data gathering and management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing or ordering supplies, and website maintenance.
• Prepare, track, monitor, and audit budgets; process payroll and travel or expense vouchers; and perform other accounting and financial tasks.
• Advise staff, students, administrators, and clients about standard policies and procedures.
• Serve as a point of contact for other departments, students, faculty, customers, and outside agencies or vendors on behalf of a manager, director, or department head.
• Use a computer to manipulate and prepare data and other information, databases, and reports.
• May design flyers, compile newsletters, or create other marketing materials to promote Extension programming.
• May coordinate budgets, administer human resources tasks beyond payroll entry, collect and disburse cash, checks, and other negotiable items, prepare reports, documents, and presentations, or coordinate complex projects or events.

Benefits

• Medical, dental, and vision insurance options.
• Four weeks of vacation accrued each year.
• 96 hours of sick leave accrued annually.
• Seven paid holidays and two weeks of paid leave during the Christmas/New Year period when the University closes.
• Six weeks of paid parental leave for the birth or adoption of a child, available to both mothers and fathers.
• Tuition assistance at Auburn University for the employee and dependents after one year of service.
• State retirement plan and other voluntary retirement plan options and benefits.
• Work/life balance and a flexible, diverse work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED