Administrative Support Assistant - Animal Science

Cal Poly•San Luis Obispo, CA

4d•$42,780 - $61,104

About The Position

Under the general direction of the Animal Science Department Head, this position supports the day-to-day operations of the Animal Science department and ensures that departmental office operations align with university and department policies and procedures. Administrative support includes front office operations, departmental communications, administrative and clerical support, travel and property coordination, event planning and logistics, office operations, risk management compliance, and general operational support for the Department Head, faculty, staff, and students.

Requirements

High school diploma or equivalent.
Type 45 words per minute.
Three years of general office support or technical experience; vocational school training or full-time college education may substitute for up to two years of required experience at one year of college education for six months of experience.
Demonstrated customer service experience requiring a high level of professionalism, diplomacy, and responsiveness in a fast-paced environment.
Thorough knowledge of office methods, procedures, and practices.
Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and sometimes creative solutions.
Ability to perform standard transactional arithmetic, including tracking and comparing data, purchasing, and ordering.
Ability to use tact, discretion, and sound judgment when handling sensitive situations, resolving conflicts, and interacting with individuals from diverse backgrounds.
Ability to foster communication and teamwork and maintain a positive, cooperative, productive work atmosphere within and outside the University.
Ability to establish and maintain effective working relationships with a diverse population and people from various cultural backgrounds.
Excellent verbal and written communication skills, including the ability to communicate information clearly and accurately.
Possession of a valid driver's license or ability to obtain one by the date of hire.

Responsibilities

Support the day-to-day operations of the Animal Science department.
Ensure departmental office alignment with university and department policies and procedures.
Support front office operations and departmental communications.
Provide administrative and clerical support.
Coordinate travel and property.
Assist with event planning and logistics.
Support office operations and risk management compliance.
Provide general operational support for the Department Head, faculty, staff, and students.