Administrative Support Assistant
About The Position
Nelson Mullins is seeking a proactive, detail-oriented team player to provide administrative and operational support to legal professionals in its Uptown Dallas office. The role works alongside Legal Administrative Assistants and legal teams, supporting a variety of administrative, office-operations, and hospitality needs in a fast-paced environment. The successful candidate will anticipate needs, manage competing priorities, and contribute to an efficient, organized, and client-focused workplace. The position includes filing, organizing emails and documents in the document management system, assisting with conflict checks, proofreading and formatting documents, compiling client-related documentation, scanning, and entering time into a database. It also supports travel arrangements, billing, expense processing, records management, and mail distribution. The Administrative Support Assistant helps with general office operations by preparing conference rooms for meetings and events, coordinating refreshments, monitoring and replenishing supplies, and maintaining organized common areas. The role also provides backup receptionist coverage, including greeting visitors, answering and directing calls, and assisting with day-to-day office needs.
Requirements
- Prior office experience is required.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook.
- Strong proofreading skills and technical aptitude.
- Professionalism, adaptability, sound judgment, strong organizational and communication skills, and willingness to assist wherever needed.
- Ability to collaborate, maintain confidentiality, and follow through on assignments with minimal supervision.
- Comfort learning new systems and using electronic workflow and document management tools.
- Ability to manage competing priorities and work effectively in a fast-paced environment.
Nice To Haves
- Law firm or professional services experience.
Responsibilities
- Provide administrative and operational support to legal professionals and Legal Administrative Assistants.
- File and organize emails and documents within the document management system.
- Assist with conflict checks.
- Proofread and format documents.
- Compile client-related documentation and scan materials.
- Enter time into the database.
- Assist with travel arrangements, billing, expense processing, records management, and mail distribution.
- Prepare conference rooms for client and internal meetings and office events.
- Coordinate refreshments and monitor and replenish office, kitchen, and conference room supplies.
- Maintain professional, organized common areas.
- Provide backup receptionist coverage by greeting clients and visitors and answering and directing calls.
- Assist with other day-to-day office needs.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
