Administrative Support Assistant- Open to Current CSULB Employees Only
About The Position
Under the guidance and supervision of the CHHS ASM, the CHHS HR and Financial Analysts, Department Chairs, and CHHS Coordinators, the Admin Support Assistant provides general administrative support to the College of Health and Human Services (CHHS), the CHHS ASM, and CHHS Departments, as needed. This position will be assigned to support various Departments, Department Chairs/Directors, faculty, staff, and students in a wide variety of areas, including financial data entry and purchasing form completion, communications, scheduling assistance, general record keeping, and providing admin support in non-sensitive personnel matters. The Admin Support Assistant also provides customer service for its constituents: faculty, staff, students, and the public-at-large. This position may support multiple department units at one time.
Requirements
- Requires a knowledge of various Microsoft Products, including Microsoft Office.
- Microsoft Excel experience and skills are required.
- Ability to communicate with an ethnically and culturally diverse campus community.
- Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
- Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
- Equivalent to three years of administrative support experience required.
Nice To Haves
- Experience with PeopleSoft and Sharepoint are highly preferred.
- General administrative experience, including purchasing and managing a budget preferred.
Responsibilities
- Performs data entry of expenditures, completed required forms to initiate or process purchasing requests, submits online work orders, obtains quotes, and processes travel requests & reimbursements, using the appropriate policies and procedures of the University and CHHS.
- Provides customer service to students, faculty, administrators, and the public, including answering phones and greeting Department visitors.
- Assists Chair/Director in tracking faculty schedule availability and preferences.
- Assists Department by entering data into inventory of office equipment and supplies.
- Obtain information needed for hiring and provide to appropriate departments per CSULB/CHHS policies and procedures.
Benefits
- Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
- A variety of medical, dental, and vision plans.
- Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
- Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
- Confidential counseling and support services for employees and their families.
- Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
