Administrative Support Assistant - Intermediate (Chemistry Department)

Penn State University • Benner Township, PA

5d • Hybrid

About The Position

The Pennsylvania State University Department of Chemistry is seeking to fill an Administrative Support Assistant - Intermediate in its main administrative office. This position offers a flexible work arrangement that combines remote and on-campus work. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Requirements

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted
• None Required Certifications

Responsibilities

• Provide administrative support to the Department Head, to include maintaining their calendar, scheduling and providing administrative support during faculty meetings, working with department head to create yearly faculty committee assignments and to maintain faculty dossiers, prepare nomination packets, and track submission deadlines for faculty awards.
• Provide all administrative support for annual faculty recruiting, to include collecting and coordinating circulation of applicant materials, arranging search committee meetings, and composing full itinerary for each candidate.
• Coordinate collection of data for surveys (Midwest Chairs, ACS, etc.).
• Other than for faculty search, faculty meetings, and other miscellaneous department events (holiday party, faculty award celebrations, etc.), this position serves as the event coordinator for the department’s Career Network and Recruitment Fair (CNRF) each fall, Research Experience for Undergraduates (REU) each summer, and Bioinorganic Workshop every other summer.
• Provide administrative support on special projects as assigned by Department Head, Administrative Coordinator, or Supervisor.
• Responsible for routinely monitoring/maintaining and updating departmental web pages to ensure the content is not out of date.
• Provide back-up support to others in the main administrative office.

Benefits

• Comprehensive medical coverage
• Dental coverage
• Vision coverage
• Robust retirement plans
• Substantial paid time off which includes holidays, vacation and sick time
• 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED