Junior/Intermediate Administrative Assistant

DIALOG • Edmonton, AB

6d • Onsite

About The Position

DIALOG is seeking a Junior/Intermediate Administrative Assistant to join their Edmonton studio. This role is an integral part of the DIALOG Administration team, providing support to Client Services, DIALOG projects, and coordinating events. The position offers mentorship from senior administrative team members to foster professional growth and skill development within a dynamic, collaborative environment.

Requirements

• A graduate of a post-secondary administrative program or related discipline is preferred
• Between 3-6 years of administration or client service experience
• Value collaboration, shared success, and approach challenges with solutions and thoughtfulness.
• Ability to proactively make decisions and be flexible and multitask in a fast-paced environment
• Excellent verbal and written communication skills
• Intermediate skills in Microsoft Office programs including Word, Excel, Outlook, Teams and PowerPoint

Responsibilities

• Deliver flexible, reliable, and consistent administrative and client services support to multiple team members
• Manage calendars, correspondence, meeting rooms, and travel arrangements
• Manage sensitive and confidential information with tact and discretion
• Update, maintain, and archive electronic files, documents, tracking logs, databases, and reports
• Assist Client Services with frequent event coordination
• Edit and proof documents and presentations including contracts, design packages, agendas and meeting packages
• Assist with formatting letters, fee proposals, and sub-consultant agreements
• Assist Project Managers with resource management data entry
• Cover front desk duties during lunch breaks and vacations
• Provide an extra set of hands during events and busy periods

Benefits

• Parental leave top-up programs for all parents upon the birth or adoption of a child
• RRSP matching
• Competitive medical and dental benefits coverage upon the first day of employment
• Discounted memberships
• Encouraged work/life balance with gifted time off during the holiday season
• Vacation Buy-Up program
• Reimbursement for professional memberships and dues

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree