Administrative Assistant - Psychology Department

Southwestern Oklahoma State University

2d•Onsite

About The Position

The Administrative Assistant’s primary duties are greeting and assisting departmental walk-ins and telephone visitors. Acts as a resource for the Psychology department and builds effective, strong working relationships to enhance department operations and functions. Provide administrative support services to the department in a manner that professionally, cordially, and efficiently assists students, faculty, staff, and visitors. Perform routine office duties and functions including purchase orders, travel requests, and other business-related activities. Works closely with Chair to assist with curriculum planning, course scheduling and special projects, as well as facilitate activities related to the department. Gain expertise and remain current in knowledge of appropriate programs. Embrace recruitment and retention efforts of the department and university, and support enrollment strategies. Specific assignments are based on unit need and assigned by the supervisor which could include such things as departmental communications, maintaining department contact lists, office schedules, and serving as a liaison to administrative offices for maintenance, work orders, and assistance.

Requirements

One-year experience as a secretary or acceptable equivalent experience or education
Strong written, verbal, basic math skills, and interpersonal skills
Utilize office equipment
Organized, manages time effectively, and keeps tasks appropriately prioritized
Maintains working knowledge of applicable regulations, policies, and protocols
Ability to work with, assist, lead, and take directions from others in the interest of moving processes and programs forward to the desired outcome

Nice To Haves

Proficiency in Microsoft Office
Knowledge of office management, bookkeeping, record keeping, and data management
Such alternatives to the above qualifications as the President of SWOSU or their designee may find appropriate

Responsibilities

Greeting and assisting departmental walk-ins and telephone visitors.
Acting as a resource for the Psychology department and building effective, strong working relationships to enhance department operations and functions.
Providing administrative support services to the department.
Performing routine office duties and functions including purchase orders, travel requests, and other business-related activities.
Assisting the Chair with curriculum planning, course scheduling, and special projects.
Facilitating activities related to the department.
Gaining expertise and remaining current in knowledge of appropriate programs.
Embracing recruitment and retention efforts of the department and university, and supporting enrollment strategies.
Handling departmental communications, maintaining department contact lists, and office schedules.
Serving as a liaison to administrative offices for maintenance, work orders, and assistance.