Department Administrative Assistant

Aston Carter•Ann Arbor, MI

1d•Onsite

About The Position

Provide administrative and coordination support to the PCE1 team to ensure efficient operation of department activities. This role will support engineers and management by coordinating schedules, managing documentation, and facilitating communication across internal and global stakeholders, including TMC counterparts.

Requirements

Associate’s, Bachelor’s degree or equivalent work experience
3+ years of recent strong administrative support experience supporting senior leadership
Knowledge of SAP/Ariba
Strong proficiency in Microsoft Office applications (Excel, PowerPoint, Word, Outlook, Teams). Candidates must be tested prior to submitting and must score 80% or better to qualify
Strong organizational and communication skills
Ability to manage multiple priorities in a fast-paced environment

Nice To Haves

Experience supporting engineering or technical teams
Experience working in a global environment, including coordination with Japan
Familiarity with SharePoint or document management systems
Familiarity with advanced visualization/analysis packages (e.g., Power BI)
Openness to explore new tools and methods (e.g., AI) to improve work efficiency
Experience supporting project tracking or reporting activities

Responsibilities

Coordinate calendars, meetings, and travel arrangements for team members and leadership
Support preparation, formatting, and distribution of technical reports, presentations, and meeting materials
Track and follow up on action items, project updates, and key deliverables
Maintain department records, SharePoint sites, and documentation systems
Support onboarding activities, travel reservations and general team logistics
Coordinate communication with cross-functional teams and global counterparts (including Japan)
Assist with budget tracking, expense reporting, and administrative processes