Administrative Assistant - Fire Department

Haltom City•Haltom City, TX

About The Position

Provides highly skilled secretarial support to the Fire Chief and/or other executive personnel; performs a variety of clerical functions in support of departmental operations for area of assignment; prepares correspondence and reports; maintains the Department's records and documentation; and performs other related duties as assigned. Assists the Administrative Assistant as needed. Examples of Duties: Answers and screens incoming calls; responds to public inquiries and provides information regarding departmental operations and programs. Prepares departmental reports and/or other types of departmental documentation. Updates and maintains assigned departmental records, filing systems, and/or databases. Assists with departmental payroll as needed; May serve as department's personnel liaison. Compiles data and prepares a variety of administrative, operational, and statistical reports. May serve as secretary to assigned boards as commissions; prepares meeting agendas, packets, and legal notices; attends meetings and records meeting minutes. Coordinates the ordering and distribution of office supplies and monitors inventory levels. Receives and processes building maintenance requests; coordinates with building maintenance personnel and external service providers as needed. May coordinate special events requests and other public service requests fire department divisions. Provides backup support to other departmental staff as required. Performs other duties as assigned or required.

Requirements

High School Diploma or equivalent, and two years office assistant experience; OR an equivalent combination of education and experience.
Must possess a valid Texas Driver's License.
A Notary Public License may be required.

Responsibilities

Answers and screens incoming calls; responds to public inquiries and provides information regarding departmental operations and programs.
Prepares departmental reports and/or other types of departmental documentation.
Updates and maintains assigned departmental records, filing systems, and/or databases.
Assists with departmental payroll as needed; May serve as department's personnel liaison.
Compiles data and prepares a variety of administrative, operational, and statistical reports.
May serve as secretary to assigned boards as commissions; prepares meeting agendas, packets, and legal notices; attends meetings and records meeting minutes.
Coordinates the ordering and distribution of office supplies and monitors inventory levels.
Receives and processes building maintenance requests; coordinates with building maintenance personnel and external service providers as needed.
May coordinate special events requests and other public service requests fire department divisions.
Provides backup support to other departmental staff as required.
Performs other duties as assigned or required.