Administrative Assistant - Equipment Department

Whitaker Construction • Brigham City, UT

18h

About The Position

The Administrative Assistant will provide vital support to the equipment department by managing day-to-day administrative tasks, maintaining accurate records, coordinating schedules, and assisting with communication across teams. This position will also help streamline office operations, improve efficiencies, support internal controls, and provide reliable assistance to managers and staff in key areas of the business. Whitaker Holdings is a 100% employee-owned (ESOP) family of companies with over 70 years of experience in heavy civil construction, underground utilities, and telecommunications. Whitaker Holdings encompasses multiple companies, including Whitaker Construction, DasCo of Idaho, Advanced Cable Technology, and Bighorn Traffic Services. Operating across Utah, Idaho, Nevada, Wyoming, Colorado, Oregon, and beyond, our companies are united by four core values — Value Safety, Embrace Ownership, Be Honorable, and Elevate Team — which guide how we work, how we treat each other, and how we deliver quality results on some of the most challenging projects in the region.

Requirements

• High School Diploma or GED required; an associate’s or bachelor’s degree is preferred.
• Minimum of 1–2 years of administrative experience, preferably in a construction, business, or office setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision while supporting a team environment.
• Strong attention to detail and accuracy in all work.

Responsibilities

• Champion Whitaker Construction’s Vision, Mission, and Core Values in every action and decision: Value Safety, Embrace Ownership, Be Honorable, and Elevate Team.
• Provide administrative support to the equipment department managers and staff, including scheduling meetings, preparing correspondence, and maintaining records.
• Answer and route phone calls, emails, and other communications in a professional and timely manner.
• Assist in preparing reports, presentations, and other business documents as needed.
• Maintain filing systems, both electronic and paper, ensuring information is organized and easily accessible.
• Help track deadlines, follow up on outstanding items, and ensure projects remain on schedule.
• Assist with purchasing office supplies, coordinating vendors, and processing expense reports.
• Coordinate meetings, travel arrangements, and company events as needed.
• Assist with maintaining compliance records and documentation.
• Provide backup support to other administrative staff as necessary.
• Other duties and responsibilities may be assigned by supervisors.

Benefits

• Employee Stock Ownership Plan (ESOP). Employees earn shares in the company – All employees have ownership in the company and its success.
• Competitive wages.
• Health, Dental, Vision, Life, Short Term Disability, Supplemental Insurance.
• 401K and Match.
• Paid Holidays.
• Paid Personal Days.
• Quarterly Incentive Program (profit sharing).
• Referral Bonuses.
• Employee Assistance Program (EAP).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees