Administrative Supervisor

Victor Careers • Sacramento, CA

1d

About The Position

Under the direction of the Administrative Manager, the Administrative Supervisor provides office support services at assigned sites. The role partners with site leadership, supervises and develops site administrative associates, and leads the administrative team to complete tasks and projects accurately and on time. The supervisor also leads implementation of administrative processes in alignment with regional and Agency standards, and oversees program accounting, written communications, data collection, and records management systems.

The position provides oversight and support for site needs, on-site technical support for staff, payroll processing, psychiatric department needs, and administrative functions when assigned to the Administrative Office. Other duties may be assigned.

Requirements

• High school diploma or GED.
• Two years of previous administrative support experience in a similar role.
• Effective verbal and written communication skills.
• Proficiency in Microsoft products.
• Valid California driver's license, personal automobile insurance, and a driving record that meets Agency standards.
• Must meet the Agency's physical fitness standards and examinations.
• Willingness to complete a tuberculosis test and drug screening test.
• Must complete a personal background investigation conducted by the State of California.
• Willingness to work in a culturally integrated workplace and respect human differences based on protected classes under applicable laws or other conditions that distinguish people.
• Ability to meet the stated physical requirements, including mobility, lifting and carrying, stair use, CPR and First Aid performance, prolonged vehicle sitting and travel, and computer and telephone use.

Nice To Haves

• Previous experience providing general administrative support in a Mental Health, Behavioral Health, or Social Services setting.
• Previous supervisory experience.

Responsibilities

• Partner with site leadership to provide administrative support in alignment with Agency standards.
• Supervise, direct, and develop administrative associates assigned to the site.
• Communicate professionally and effectively with appropriate site personnel about assigned tasks that integrate with site processes.
• Lead the site-based administrative team to ensure timely and accurate completion of assigned tasks and projects.
• Lead site-based implementation of new or modified administrative processes in alignment with regional and Agency standards.
• Oversee implementation and maintenance of the program accounting system, systems for controlling incoming and outgoing written communications, data collection, and comprehensive records management.
• Provide oversight and support for site needs, on-site technical support to staff, payroll processing, psychiatric department needs, and administrative functions when assigned to the Administrative Office.
• Complete other duties as assigned.

Benefits

• Low-cost medical, dental, and vision insurance
• Life insurance for employee and family
• 9 paid holidays
• PTO
• Sick pay
• Mental health day
• 5 bereavement days
• Costco Gold Star membership
• Retirement savings plan (403B)
• 100% employer-funded retirement plan
• Employee Assistance Program
• Mileage reimbursement ($0.76 per mile)
• Working Advantage discount program
• Verizon Wireless discount
• Tuition assistance
• Employee referral bonus program
• Reimbursements for license registration fees, CEUs, travel, and internet/cell phone usage
• Public Service Loan Forgiveness eligibility

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED