Administrative Supervisor

Kentucky Personnel Cabinet•Frankfort, KY

1d•$64,167 - $72,725•Onsite

About The Position

The Cabinet for Health and Family Services’ Division of Facilities Management supports CHFS agencies in leased and state-owned buildings across Kentucky. The Administrative Supervisor leads the move crew and coordinates agency space needs and property moves statewide, helping ensure effective program operations and compliance with lease agreements. The role also supports efficient use of space, contracted services, records and reporting, and management updates. The ideal applicant leads by example, responds to staff and customers’ needs, promotes continuous improvement, sets clear expectations, delegates effectively, and works well in a fluid, fast-paced environment. The position is based in an office setting in Frankfort, Kentucky. The agency may authorize telecommuting, but may modify or end that arrangement at any time. The schedule is 37.5 hours per week, and the position is eligible for overtime pay.

Requirements

Bachelor’s degree from a college or university, or qualifying substitute experience.
Four years of professional administrative experience, or qualifying substitute education.
A master’s degree in public or business administration or a related field may substitute for one year of required experience.
Additional administrative, business, or research experience may substitute for the required education on a year-for-year basis.
Ability to manage multiple projects and adapt to changing work assignments.
Knowledge of Microsoft Suite products.
Valid driver’s license.
Ability to work independently and under pressure.
Ability to organize large items and minor details.
Effective communication skills in person and via technology.

Nice To Haves

PPATS experience.
EMARS experience.

Responsibilities

Supervise the move crew, assess agency space needs, develop move plans, and facilitate statewide CHFS property moves in support of agency effectiveness and lease compliance.
Plan and supervise agency moves in leased and state-owned properties, including scheduling distribution center deliveries and field transfer pickups according to procedure.
Recommend space-related changes and update databases and physical drawings showing building square footage.
Work with staff to promote economical and efficient use of space when justified.
Assist with implementing and interpreting policies concerning space needs and contracted services.
Liaise with professional staff to confirm move plans and maintain an up-to-date move calendar for planning and historical reference.
Track agency moves for reporting, including year-end totals for equipment, furniture, e-scrap, and records.
Compile and prepare drafts, edit documents, and prepare reports as requested by division directors or branch managers for management reporting.
Provide space adjustments to management and Real Property in Finance for Master Agreement renewals and updates when needed.
Process and track completion of Move Crew employees’ interim and final evaluations and secure copies for personnel files.
Maintain move trucks and equipment and request minor repairs as needed.
Perform other duties as assigned.