Administrative Supervisor - Accounts Payable

City of Houston•611 Walker Street, TX

10d•Onsite

About The Position

The Administrative Supervisor (Finance) performs professional administrative functions related to developing and implementing policies and procedures in the assigned department, and directs and coordinates departmental programs and procedures. This position supervises the Accounts Payable group and supports citywide central services accounts payable activities. The position is based at 611 Walker Street and is scheduled Monday through Friday, 8:00 AM to 5:00 PM; the schedule is subject to change. The working environment is a normal office setting with no major sources of discomfort. The individual has discretion regarding walking and standing.

Requirements

Bachelor's degree in Business Administration, Accounting, Political Science, Psychology, or a closely related field; directly related professional experience may substitute for the education requirement on a year-for-year basis.
Three years of experience in personnel, administration, accounting, or a closely related field.
Successfully complete a skills assessment relevant to the job description.
New hires and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of provided information.

Nice To Haves

At least 18 hours of accounting coursework.
Accounts payable experience.
Good organizational skills.
Verbal and written communication skills and ability to work effectively with all levels of management.
Ability to work in a team environment.
High attention to detail and strong analytical and problem-solving skills.
Advanced skills in Microsoft Excel, PowerPoint, and Access, or similar reporting experience.
Eligible veteran applicants may receive preference if they meet the stated qualifications and selection conditions.

Responsibilities

Supervise, coordinate, train, and evaluate personnel job assignments for the Accounts Payable group.
May supervise and review the development, implementation, and maintenance of Accounts Payable projects and policies.
May coordinate special projects, including planning, research, presentations, and evaluation.
May direct and review vendor monitoring and evaluation.
May supervise staff services, including invoice processing, document review, document posting, and corrections.
Investigate special problems encountered by employees and respond to calls from internal and external customers.
Handle projects or assignments that may extend beyond the normal scope of subordinate responsibilities.
Measure, compile, and analyze metrics to support citywide central services accounts payable activities.
Respond to vendor issues and inquiries.
Assist in maintaining and updating policies and procedures.
Apply specific guidelines, internal controls, and methodologies.
Research and respond to internal and external customer inquiries about invoice payments, employee reimbursements, and vendor setup request status.
Ensure documentation and authorization are received according to guidelines.
Discuss questionable information with user departments or team leads and ensure corrections are processed.