Administrative Student Affairs Coordinator

McGill University • Redlands, CA

1d • CA$31 - CA$39

About The Position

Under the direction of the Administrative Manager, the Administrative Student Affairs Coordinator provides administrative and secretarial support for student and departmental operations, helping ensure the smooth functioning of the unit. The role supports students from admission through graduation and serves as a resource on policies and procedures, acting as a liaison between students, faculty, and administrative units.

The coordinator supports graduate admissions, registration, program progression, and degree completion; maintains student records and unit documentation; and advises students on their files. The position also supports departmental administration through purchasing, transaction processing, account maintenance, basic financial tracking, and document review and editing.

Requirements

• DEP in Office Systems with four years of related experience, or DEP in Secretarial Studies.
• Demonstrated proficiency with university administrative systems, including Slate, Banner, Minerva, MyProgress, MyThesis, SIS, Workday, SharePoint, and Microsoft Office Suite.
• Experience with university financial and budget systems, including Banner FIS, Minerva, and MMP.
• Knowledge of university policies, procedures, collective agreements, and hiring processes for Teaching Assistants, Graders, Research Assistants and Associates, and Course Lecturers.
• Strong knowledge of graduate admissions processes, including application review, credential evaluation, degree assessment, and verification of academic eligibility and program requirements.
• Experience supporting graduate student administration, including recruitment, orientation, advising, registration, academic records management, milestone tracking, and student lifecycle processes.
• Experience administering course registration, enrolment, permit approvals, internship and practicum tracking, grading processes, transcript verification, deferred exams, and graduation audits, while liaising with key university stakeholders.
• Familiarity with scholarships, awards, fellowships, and student funding programs, including federal, provincial, university, faculty, and departmental funding sources.
• Exceptional organizational, analytical, and time-management skills, with the ability to manage competing priorities and meet strict deadlines.
• Strong attention to detail, proofreading and editing skills, and the ability to maintain accurate records and handle confidential information with discretion.
• Excellent communication and interpersonal skills, professionalism, and the ability to support students, faculty, researchers, and administrators effectively.
• Ability to work independently and collaboratively in a team environment, including liaising with GPS, ED, and SSAO.
• Ability to coordinate meetings, prepare agendas, and record accurate meeting minutes.

Responsibilities

• Provide front-line support and guidance to students on admissions, registration, academic policies, and graduate studies procedures.
• Coordinate graduate admissions, recruitment, orientation, internships, placements, and student communications.
• Monitor student progress, academic milestones, thesis processes, comprehensive examinations, and degree completion requirements.
• Administer course and program registration, enrolment, academic records, grading processes, and graduation audits.
• Support the administration of scholarships, fellowships, awards, and student funding programs.
• Act as a liaison between students, faculty, university offices, and external institutions, ensuring compliance with academic policies and procedures.
• Coordinate hiring and administrative processes for course lecturers, teaching assistants, graders, and guest lecturers.
• Provide departmental administrative and financial support, including procurement, expense management, travel coordination, accounts payable, and facilities requests.
• Organize departmental meetings, events, and committee activities; prepare reports, correspondence, records, and other administrative documentation.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed