Administrative Sr Assistant

Zimmer, Inc.•Austin, TX

17d•$25 - $31•Onsite

About The Position

The Sr Admin Assistant provides administrative support to key stakeholders, facility management, visitor planning and coordination, procurement and purchasing tasks, and site Health, Safety and Environment (HSE) initiatives. This is an onsite position. The role supports daily site operations, employee and visitor experience, procurement and logistics, and facility-related HSE, security, and business continuity programs. Travel expectations are up to 10%.

Requirements

High school diploma or equivalent.
Four years of relevant experience.
Strong interpersonal, customer service, organizational, and communication skills.
Ability to multitask.
Friendly and upbeat demeanor.
Excellent computer skills and high proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Nice To Haves

Bachelor's degree.
Experience with billing and accounts receivable.
Experience with Netsuite and Jira.
Experience in FDA-regulated and/or ISO 13485 environments, preferably in the medical device industry.
Working knowledge of purchasing controls under 21 CFR Part 820, including Purchasing Controls (820.50).
Experience working with suppliers.
Familiarity with ERP/MRP systems, documentation control, and audit/compliance support.
Certification in import/export compliance, customs regulations, or international trade.
Hazardous materials shipping certification (DOT, IATA, or IMDG).

Responsibilities

Provide comprehensive administrative support to key stakeholders, including calendar management, travel booking and logistics, and general site support.
Coordinate site readiness and plans with relevant functions to support new-hire onboarding.
Prepare and support internal visual communications, such as office newsletters, in collaboration with Communications and HR teams.
Support line managers and leadership with facility-related projects and ad hoc site initiatives.
Serve as the primary point of contact for customers and visitors and provide a high-quality reception and customer service experience.
Manage office reception, supplies, and facility operations for smooth day-to-day functioning.
Coordinate office, facility, and HSE-related vendor relationships, including cleaning, repairs, facilities, security, and HSE vendors; liaise with the landlord and Property Manager.
Track facility-related expenses and budgets.
Coordinate internal and external events, corporate tours, and branding activities, including facility and site arrangements.
Manage facility documentation, remote archiving, inventory, and administrative trackers.
Administer vendor and procurement processes, including vendor onboarding documentation, purchase order creation, invoice tracking and submission, and compliance with procurement policies.
Coordinate purchasing for office, facility, and operational needs, supporting requisitions through receipt of goods and services.
Maintain procurement trackers, monitor order status and delivery timelines, and work with internal stakeholders and suppliers to support timely fulfillment.
Support inventory administration, shipping and logistics coordination, and related documentation for movement and tracking of materials and equipment.
Support administration and coordination of facility-related HSE, security, and business continuity programs with HR, Compliance, EHS subject matter experts, and other relevant stakeholders.