Administrative Specialist

COMMUNITY SUPPORT SERVICES INC • Akron, OH

5d • $16 - $17 • Onsite

About The Position

Community Support Services is hiring an Administrative Specialist to join its Administration Team. Under the supervision of the Director of Administration and guidance from the Lead Administrative Specialist, this role performs a variety of clerical and administrative support tasks requiring proficiency in word processing and spreadsheets, independent judgment, and accuracy. The position is full-time, 40 hours per week, during normal business hours, at Community Support Services in downtown Akron, Ohio.

Requirements

• High school diploma or GED.
• Training or courses in secretarial/business subjects, keyboarding, office machine operations, and office procedures.
• A minimum of three years of clerical/secretarial experience or equivalent.
• Ability to type 45 words per minute.
• Skill in taking shorthand, using dictation equipment, or speedwriting/note taking.
• Excellent organizational, attention-to-detail, and communication skills.
• Ability to work in a team environment.
• Commitment to confidentiality and following HIPAA rules.
• Proficiency in Microsoft Outlook.
• Skill in managing time and meeting deadlines.

Nice To Haves

• Experience in electronic recordkeeping.

Responsibilities

• Attend assigned team meetings and accurately record and transcribe minutes for the record.
• Collect and process data to update and maintain the Electronic Health Record (EHR).
• Schedule appointments as directed for staff and/or clients using the EHR.
• Prepare forms, documents, reports, and memoranda using Microsoft Word and Excel clearly, concisely, and accurately.
• Organize and compile information into paper and electronic files, records, and reports so it is readily accessible to self and others.
• Assist others, including the public, by providing related assistance and answering or appropriately referring questions to a satisfactory conclusion.
• Maintain a courteous and professional manner with internal and external customers.

Benefits

• Professional Development Assistance and Education Assistance Program.
• Program-site eligibility for the Public Student Loan Forgiveness Program.
• 401(k) with 5% employer contribution.
• 10 paid holidays and 15+ days of PTO annually.
• Health, dental, and vision insurance.
• Subsidized membership to local YMCA branches.
• Life insurance and short- and long-term disability.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED