Administrative Specialist

Choice Rehab•Boca Raton, FL

6d•Onsite

About The Position

The Administrative Specialist provides clerical and administrative support to the sales team and serves as the first point of contact for the office, employees, referral sources, patients, and caregivers. The role also provides clerical support to the Marketing Department and leadership team as needed. The position is performed in an office environment during agency operating hours, with possible moderately high noise levels and exposure to materials such as toner. A flexible schedule and extended hours may be required.

Requirements

High school graduation.
Reliable transportation and valid, current auto liability insurance.
Ability to work a flexible schedule and extended hours.
Excellent interpersonal and organizational skills.

Nice To Haves

College education.
One year of general office experience.
Computer skills.
Knowledge of medical terminology.

Responsibilities

Answer incoming calls and assist callers as necessary.
Serve as the in-person receptionist for guests and front-door traffic.
Act as the primary contact for obtaining supplies and services from office vendors.
Process incoming and outgoing mail, receive deliveries, and prepare outgoing shipments.
Schedule travel arrangements, including hotel, car, and meal reservations, as required.
Maintain the master office location list, including phone numbers and points of contact, as needed.
Assist with meeting planning and the development of special events and conferences as needed.
Provide clerical support to the Marketing Department and leadership team as needed.
Order plants or flowers for bereavement and other occasions as directed.
Provide computer support and data entry as needed.
Provide excellent customer service and demonstrate a willing, can-do attitude.
Promote the agency's philosophy and mission by presenting a positive image to patients, families, physicians, and community agencies.
Communicate effectively with patients and families, team members, and other health care professionals, and maintain confidentiality.