Administrative Specialist

gategroup • Miami, FL

11d

About The Position

The Administrative Specialist assists office and operations staff with internal and external correspondence, billing issues, accounts payable documents, customer requests, ordering supplies, and general office responsibilities. The role supports unit management and customers and coordinates information and documents across production departments and management staff.

Requirements

• High school diploma or GED.
• Minimum of 1–2 years of experience with clerical duties and responsibilities.
• Strong computer skills, including Microsoft Office products such as Excel and PowerPoint.
• Ability to work in a fast-paced, deadline-driven environment.
• Excellent time-management skills.
• Strong organizational, analytical, and leadership skills.
• Excellent written and oral communication skills.

Responsibilities

• Initiate written and oral communication with unit management and customers as directed.
• Organize and distribute charter information to production departments and management staff.
• Order operating supplies and required computer items as needed.
• Assist with billing issues and accounts payable when applicable.
• Distribute inbound mail and documents received daily from the fax machine, routing them to the appropriate department or manager.
• Perform general office duties, including filing, telephone routing, and taking messages.

Benefits

• Paid time off
• 401(k) with company match
• Company-sponsored life insurance
• Medical, dental, and vision plans
• Voluntary short-term and long-term disability insurance
• Voluntary life, accident, and hospital plans
• Employee Assistance Program
• Commuter benefits
• Employee discounts
• Free hot, healthy meals for unit operations roles

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED