Administrative Specialist

LMR Technical Group•Norfolk, VA

12d•Onsite

About The Position

LMR Technical Group is seeking an experienced Administrative Specialist to support the Mid-Atlantic Regional Maintenance Center (MARMC) Contracts Department in Norfolk, Virginia. The position is contingent on contract award. It provides non-engineering acquisition and administrative support to promote operational efficiency through document management, database administration, reporting, and inter-departmental coordination. The role also provides technical guidance to personnel on automated decision-support tools and may require quick responses to stringent deadlines in a high-pressure, deadline-driven environment. The specialist supports metrics, budgeting, workload planning, procurement data calls, contract close-out, and meeting and training coordination. The work includes creating and maintaining databases and reports, preparing Small Business Program status reports, validating and reviewing Contract Action Reports, and supporting financial research and contract documentation. Automated systems may include SPS, ePS, SeaPort-e, WAWF, FPDS-NG, and PIEE. The work is performed in a moderate-noise business-office environment. Physical requirements include prolonged periods sitting at a desk and working on a computer, regularly sitting and using hands and/or fingers, and regularly talking and hearing. LMR supports Department of Defense missions and offers competitive compensation, a comprehensive benefits package, paid time off and holidays, a 401(k), and the opportunity to support national security missions.

Requirements

High school diploma or equivalent.
Experience using and creating documents and databases with Microsoft Word, PowerPoint, Excel, Access, and Outlook.
Google Workspace proficiency.
One year of experience with automated contract systems, including systems such as SPS, ePS, WAWF, FPDS-NG, and PIEE.
Current Secret security clearance or ability to obtain and maintain one, requiring a T3 background investigation.
U.S. citizenship, required to obtain a Secret clearance.
Legal authorization to work in the United States without employer sponsorship now or in the future.
Ability to perform essential duties satisfactorily; reasonable accommodations may be made for individuals with disabilities.

Nice To Haves

Current, active Secret security clearance.

Responsibilities

Provide administrative and non-engineering acquisition support to the MARMC Contracts Department, including metrics support, budgeting, workload planning, and clerical duties.
Guide and assist personnel with automation and decision-support tools, special projects, training, fact-finding, and contract support.
Assist in preparing Contracts Department metrics, including creating databases, entering and verifying data, and establishing formulas and reporting parameters in Access and Excel.
Create reports from budget/financial, work-in-process, operations, activity, and action-item tracking and coordination databases.
Prepare monthly Small Business Program status reports; organize, file, and distribute data.
Validate that Contract Action Reports (CARs) are entered into appropriate reporting sites and review the accuracy of reported data, particularly Small Business statistics.
Coordinate and prepare responses to procurement data calls from external sources and for MARMC internal management.
Research, compile, analyze, and maintain performance metrics.
Assist ACO Division personnel with financial research on contract close-out status.
Assist with reviewing vouchers and preparing contract close-out documentation for filing and uploading; verify final payment through WAWF.
Provide meeting and training schedules and coordinate meetings within the scope of the work.
Retain and submit Property Division training muster-sheet records to the Training Coordinator monthly.
Draft meeting agendas and prepare and distribute meeting materials and minutes.
Coordinate meeting space and times and provide audiovisual, computer, security, telephone, and teleconferencing services.
Perform other related duties as assigned.