Administrative Specialist

Linkitall LLC • Carlisle, PA

14d

About The Position

PSCI-LIA, a fast-growing 8(a), SDVOSB, and woman-owned small business, is seeking an Administrative Specialist for an upcoming contract. The role supports a government client with records management, FOIA and Privacy Act requests, publications, and forms.

The specialist processes FOIA and Privacy Act requests, coordinates records searches, prepares response materials for government review, and supports privacy assessments and reporting. The role also administers the Army 365 SharePoint records repository, conducts records inspections and staff assistance visits, supports corrective actions and training, edits and publishes administrative materials, and creates and revises electronic forms. Government officials retain authority for FOIA determinations, denial letters, and final records-disposition approvals.

Requirements

• Three to five years of progressive administrative management experience in federal/DoD, state, or local government.
• High school diploma or equivalent.
• Active Secret clearance, as specified in the qualification matrix.
• Proficiency with Microsoft Office, SharePoint Online, Adobe Experience Manager, and Acrobat Pro.
• Records management training, IMCOM/DOJ advanced FOIA certification, and FACTS/DPIMS proficiency.
• Knowledge of Army records requirements, NARA schedules, FOIA/Privacy Act exemptions, and Army correspondence.
• Ability to brief and train government personnel.

Responsibilities

• Receive, log, review, and route FOIA and Privacy Act requests using FACTS.
• Coordinate records searches; recommend redactions; and prepare response packages, fee calculations, and reports for government review.
• Support privacy impact assessments, privacy training tracking, and PII breach reporting.
• Administer the Army 365 SharePoint records repository, including document libraries, metadata, permissions, file plans, retention, and disposition.
• Conduct records inspections and staff assistance visits; track corrective actions; and train records coordinators.
• Edit and publish command regulations, memoranda, and other administrative publications.
• Create and revise electronic forms using Adobe Experience Manager and Acrobat Pro.
• Maintain publication indexes, office symbols, and executive correspondence standards.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED