Administrative Specialist

Kentucky Personnel Cabinet•New Castle, KY

7d•$48,212 - $54,639•Onsite

About The Position

The Kentucky Department for Community Based Services (DCBS), part of the Cabinet for Health & Family Services, is seeking an Administrative Specialist to support the day-to-day operations of a fast-paced office. The position provides professional administrative support in developing, implementing, and maintaining complex and routine projects. The ideal candidate is self-motivated, organized, able to multitask, and able to prioritize assignments effectively. The position has access to or use of federal tax information, or meets the statutory definition of front-line staff. Applicants must therefore undergo a fingerprint-based criminal background check by the Kentucky State Police and the Federal Bureau of Investigation. CHFS participates in E-Verify and uses it after a candidate accepts a job offer and completes Form I-9. The position primarily performs duties in an office setting. It has an initial and promotional probationary period of six months, except as provided in KRS 18A.111.

Requirements

Graduate of a college or university with a bachelor's degree.
One year of professional, administrative, or business experience. Additional education may substitute for experience on a year-for-year basis.
Additional administrative, business, research, and/or clerical experience may substitute for the required education on a year-for-year basis.
Strong verbal and written communication skills.
Good time-management and organizational skills.
Ability to work well under pressure.
Willingness to work as part of a team.
Submit to a fingerprint-based criminal background check by the Kentucky State Police and the Federal Bureau of Investigation.

Responsibilities

Perform administrative duties and coordinate work activities.
Track inventory or building management.
Participate in developing and assist in implementing county-specific procedures for day-to-day operations.
Plan, organize, check, or assist with the work of other staff performing administrative duties.
Schedule meetings and phone conferences.
Compile, prepare, and disseminate staff meeting minutes and minutes for other meetings as required.
Interpret department policies or procedures for staff and the general public.
Use Worker Portal Inquiry to assist clients.
Scan documents received at the front desk and in the mail into Knowledge Lake.
Maintain current filing, logs, or manuals as requested.
Perform other duties as assigned.