Administrative Specialist - Robotics

BLADE/HDT Global•Fredericksburg, VA

About The Position

The Administrative Specialist provides administrative support to the management team of the Robotics Program Management Office, including reporting, personnel backup, data cleanup, and analytics. The role also covers front-office activities as needed, including reception, mail, and purchasing general office and miscellaneous supplies. The position may coordinate company-sponsored or special events and provide logistical support for corporate and customer visitors. The role supports business goals and metrics through data and process coordination, special projects, and the preparation of weekly and monthly metrics and ad hoc reports. It also performs clerical tasks and helps uphold the organization’s mission, values, quality standards, and safety standards. Applicants must meet the stated U.S. person or export-authorization eligibility requirements because the position involves access to export-controlled technical data or technology.

Requirements

High school diploma or equivalent required.
Minimum 1–3 years of general office experience.
Ability to speak, read, and understand English.
Ability to maintain confidentiality when handling sensitive information.
Excellent written and verbal communication skills.
Working knowledge of mail processes such as Federal Express and UPS.
Ability to prioritize and multitask.
Strong organizational skills and attention to detail.
Ability to work a varied schedule and willingness to work overtime when necessary.
Strong interpersonal skills and ability to work with customers, vendors, employees, and managers at all company levels.
Strong computer skills and demonstrated proficiency with standard business software packages such as Microsoft Office.
Must be a U.S. Person or eligible to obtain the required export authorizations from the U.S. Department of State or U.S. Department of Commerce.

Nice To Haves

Degree in Business or a related field.
Experience with SAP.
Experience with computer-based timekeeping systems.

Responsibilities

Coordinate with functional areas to provide data, processes, and objectives aligned with business goals and metrics.
Support management with special projects.
Prepare weekly and monthly metrics, run analytical data, and provide ad hoc reports as needed.
Support the reception area and maintain effective internal and external telephone and mail communications.
Order and maintain office supplies within budget and pursue cost reductions.
Coordinate and assist with projects and events, including employee and community engagement activities.
Provide clearances and logistical support for corporate and customer visitors.
Make photocopies, fax documents, and perform other clerical functions.
Support, communicate, reinforce, and defend the organization’s mission, values, and culture.
Adhere to quality and safety standards.
Perform other projects and duties as assigned.