Administrative Specialist, Land Support

Plains All American • Houston, TX

5d • Hybrid

About The Position

The Administrative Specialist, Land Support provides operational, analytical, and high-level administrative support to the Land organization and senior leadership. The role supports reporting, initiatives, executive coordination, and process improvement while organizing workflows and promoting continuous improvement. The ideal candidate is highly organized, professional, analytical, and comfortable in a fast-paced environment.

The position is based on a four-and-one schedule: Monday through Thursday in the office and Friday remote. A flexible schedule is required to support key Operations and corporate events. Candidates must have a cleared criminal history, satisfactory reference checks, and comply with company drug and alcohol policies. The position is not eligible for employment-based visa sponsorship; applicants must be authorized to work in the United States.

Requirements

• A high school diploma or GED.
• A minimum of 5–10 years of experience in administrative support, executive support, or administrative roles supporting senior leadership.
• Strong multitasking, problem-solving, and time-management skills, including the ability to manage high-volume workloads.
• Excellent organizational skills, attention to detail, and flexibility to handle shifting priorities and deadlines.
• Outstanding written and verbal communication skills, including proofreading, grammar, and editing accuracy.
• Ability to perform under pressure and work with a high degree of professionalism.
• Ability to interact comfortably with all levels of the organization, including senior executives and external stakeholders.
• High personal integrity supported by open and honest communication.
• Professional presence, credibility, punctuality, and discretion.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
• Comfort learning and using modern office technology, including video conferencing and audiovisual tools.
• Availability for a Monday-through-Thursday in-office and Friday-remote schedule, with flexibility to support key Operations and corporate events.
• Cleared criminal history, satisfactory reference checks, and compliance with company drug and alcohol policies.
• Authorization to work in the United States; employment-based visa sponsorship is not available.

Nice To Haves

• Industry experience, such as Oil & Gas or corporate operations.
• An associate degree or related specialized or technical training.

Responsibilities

• Provide advanced administrative and operational support to the department and senior leaders as required.
• Coordinate the execution, routing, notarization, mailing, tracking, and filing of land-related documents, including agreements, easements, leases, memoranda, and correspondence.
• Coordinate landowner payments by preparing check requests, gathering supporting documentation, tracking payment status, and following up on pending items.
• Code, process, track, and support timely payment of vendor invoices in accordance with company procedures and approval requirements.
• Maintain electronic and physical filing systems in accordance with company records management procedures.
• Assist with data entry, document tracking, project logs, mailing lists, and departmental reporting.
• Coordinate meetings, calendars, conference rooms, travel arrangements, expense reports, and team communications.
• Help organize land files for audits, acquisitions, divestitures, due diligence, and records clean-up projects.
• Communicate professionally with internal departments, landowners, vendors, contractors, and external business partners.
• Proactively keep the team organized and promote a culture of continuous improvement across the Land Department.
• Identify opportunities to improve processes, communication, and administrative efficiency.

Benefits

• Competitive compensation.
• Top-tier benefits program designed to support employee safety, health, and well-being.
• Benefits program that reflects employees' need for personal and family time.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED