Administrative Specialist, Land Support

Plains Marketing • Houston, TX

3d • Hybrid

About The Position

The Administrative Specialist, Land Support provides operational, analytical, and high-level administrative support to the Land organization and senior leadership. The role supports reporting, initiatives, executive coordination, and process improvement while organizing workflows and promoting continuous improvement. The ideal candidate is organized, professional, analytical, and comfortable in a fast-paced environment.

The position provides advanced administrative support to the department and senior leaders; coordinates land-related documents and payments; processes vendor invoices; maintains filing systems; supports data entry, tracking, and reporting; and coordinates meetings, calendars, travel, expenses, and communications. It also helps prepare land files for audits, acquisitions, divestitures, due diligence, and records-cleanup projects, and communicates with internal and external stakeholders.

The schedule is four and one: Monday through Thursday in the office and Friday remote. Flexibility is required to support key Operations and corporate events. Applicants must be authorized to work in the U.S.; the position is not eligible for employment-based visa sponsorship. Employment is subject to a cleared criminal-history background check, satisfactory reference checks, and compliance with company drug and alcohol policies.

Requirements

• Minimum of 5–10 years of experience in administrative support, executive support, or administrative roles supporting senior leadership.
• High school diploma or GED required.
• Strong multitasking, problem-solving, and time-management skills, including the ability to manage high-volume workloads.
• Excellent organizational skills, attention to detail, and flexibility in handling shifting priorities and deadlines.
• Outstanding written and verbal communication skills, including proofreading, grammar, and editing accuracy.
• Ability to perform under pressure with a high degree of professionalism.
• Comfort interacting with all levels of the organization, including senior executives and external stakeholders.
• High standard of personal integrity, supported by open and honest communication.
• Professional presence, credibility, punctuality, and discretion.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
• Comfort learning and using modern office technology, including video conferencing and audiovisual tools.
• Availability for a four-and-one schedule: Monday through Thursday in office and Friday remote.
• Must be authorized to work in the U.S.; employment-based visa sponsorship is not available.
• Must meet background, reference-check, and company drug and alcohol policy requirements.

Nice To Haves

• Industry experience, such as Oil & Gas or corporate operations.
• An associate degree or related specialized or technical training.

Responsibilities

• Provide advanced administrative and operational support to the department and senior leaders.
• Coordinate the timely execution, routing, notarization, mailing, tracking, and filing of land-related documents, including agreements, easements, leases, memoranda, and correspondence.
• Coordinate landowner payments by preparing check requests, gathering backup documentation, tracking payment status, and following up on pending items.
• Code, process, and track vendor invoices and support timely payment in accordance with company procedures and approval requirements.
• Maintain electronic and physical filing systems in accordance with company records management procedures.
• Assist with data entry, document tracking, project logs, mailing lists, and departmental reporting.
• Coordinate meetings, calendars, conference rooms, travel arrangements, expense reports, and team communications.
• Help organize land files for audits, acquisitions, divestitures, due diligence, and records-cleanup projects.
• Communicate professionally with internal departments, landowners, vendors, contractors, and external business partners.
• Proactively organize the team and promote continuous improvement across the Land Department.
• Identify opportunities to improve processes, communication, and administrative efficiency.
• Provide schedule flexibility to support key Operations and corporate events.

Benefits

• Competitive compensation.
• Top-tier benefits program designed to support employees' safety, health, and well-being.
• Benefits program that reflects respect for employees' personal and family time. The specific benefits are not listed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED