Administrative Specialist III - Water System Maintenance

Cobb County Government•Water Department Marietta, GA

About The Position

The Administrative Specialist III coordinates and provides administrative and clerical support for the System Maintenance Division of the Water System. The role supports division operations and management through document processing, scheduling, communications, research, recordkeeping, meeting coordination, and purchasing administration. It also serves as a liaison between the division and internal and external contacts, handling routine information and sensitive client relations while maintaining confidentiality. Applicants who meet the qualifications after the announcement closes will receive an email with information and a link for a required proofreading skills test. The assessment closes on November 16, 2026, at 11:59 p.m. The successful candidate must obtain Notary Certification within six months of hire.

Requirements

High school diploma or GED.
Three years of responsible experience in secretarial work, office administration, customer service, or a similar field.
Must obtain Notary Certification within six months from the date of hire.
Ability to exert light physical effort in sedentary to light work, including occasional lifting, carrying, pushing, or pulling objects weighing 5–10 pounds.
Ability to work for extended periods at a keyboard or workstation.
Ability to communicate orally for tasks that require it.
Applicants who meet the qualifications must complete a proofreading skills assessment by its stated deadline.

Nice To Haves

Associate's degree in secretarial science or office administration.
Experience in a municipal environment.

Responsibilities

Coordinate and provide administrative and clerical support for the System Maintenance Division, processing documentation within established procedures and timeframes.
Guide and assist administrative and clerical staff to promote uniform, cooperative work, and maintain confidentiality of departmental documentation and issues.
Provide administrative and secretarial support to management and staff, including screening communications, responding or initiating appropriate action, recording and transcribing dictation, and typing, composing, editing, or proofreading documents.
Maintain calendars and schedules; arrange appointments, meetings, interviews, and other activities; and notify participants of schedule changes.
Coordinate travel arrangements, accommodations, conference registrations, and related plans for staff.
Serve as a liaison with other departments, County officials, staff, the public, community leaders, outside agencies, and other organizations; convey information and circulate documentation.
Research, compile, and monitor administrative or statistical data; summarize information, perform routine data analysis, prepare reports, and conduct research using files, records, databases, online sources, and other materials.
Distribute and deliver incoming and outgoing documentation, including mail, faxes, subpoenas, packages, forms, reports, and correspondence.
Prepare, type, proofread, and complete forms, reports, correspondence, records, purchase documentation, budget documents, contracts, work orders, meeting materials, and other documents.
Coordinate meetings by notifying participants, preparing notices and agendas, arranging rooms and equipment, attending meetings, recording or transcribing minutes, distributing documents, and maintaining records.
Process purchasing documentation by checking requisitions and budget availability, preparing purchase orders, obtaining competitive quotes, ordering materials under blanket purchase orders, reviewing invoices and other documents, resolving discrepancies, assigning accounting or budget codes, obtaining signatures, and forwarding documents for payment.
Perform other related duties as assigned.