Administrative Specialist III - Human Resources

Denton County•Denton, TX

22h

About The Position

The Administrative Specialist III performs administrative and technical work in support of the Human Resources department. Duties include maintaining files, databases, and documents; answering phones and greeting visitors; routing communications; processing mail; preparing photocopies; entering data; and compiling information for reports and projects. The position supports hiring activities by preparing weekly order-making appointments, printing hiring actions from NeoGov and attaching supporting documentation, preparing court listings, sending emails, and updating HRIS records after personnel actions are approved. The employee schedules drug tests and physicals, monitors completion of hiring paperwork and required checks, administers bilingual and typing tests, and notifies the HR team of issues. The role also answers routine benefits questions, assists with annual benefits open enrollment and exit interviews, helps with department projects and events, and backs up other administrative duties. Regular and punctual attendance is required.

Requirements

High school diploma or GED and at least three years of experience in a related field, or an equivalent combination of education and related experience.
Specific certifications related to the area of assignment may be required.
Regular and punctual attendance.

Nice To Haves

Experience with Workday or a similar HRIS system.
Ability to handle confidential employee information with discretion.
Experience managing high-volume onboarding tasks and multiple priorities.
Report-generation experience and data accuracy skills.
Knowledge of how onboarding connects to Offer, Hire, and Employment Agreement processes.

Responsibilities

Research and compile data for special projects, reports, or publications, and prepare correspondence by specified deadlines.
Answer phones, greet visitors, respond to inquiries, and direct visitors to the appropriate employee or department.
Process incoming and outgoing mail and route it to the proper recipient.
Establish and maintain files and records, retrieve requested materials, and perform data entry.
Maintain office supply inventories and order and distribute supplies as needed.
Coordinate departmental programs through scheduling, training, managing, and monitoring, and oversee office management without direct supervisory responsibility.
Prepare weekly order-making appointments, including printing hiring actions from NeoGov, attaching supporting documentation, preparing court listings, sending emails, and updating HRIS after personnel actions are approved.
Schedule drug tests and physicals for new employees and notify the HR team of issues.
Process hiring paperwork and verify that applicable degrees, drug tests, background checks, and physicals are completed.
Administer bilingual and typing tests.
Assist the Benefits Manager with exit interviews.
Answer routine benefits questions and assist with annual benefits open enrollment.
Assist with projects and events and provide backup for other administrative duties as needed.
Reflect the department’s culture, mission, vision, values, and direction.
Perform other related duties as required.