Administrative Specialist III
Arkansas Tech University•Russellville, AR
•Onsite
About The Position
Arkansas Tech University is committed to student success, operational excellence, and a supportive academic environment. The Department Assistant plays a key role in supporting faculty, staff, and students by coordinating administrative operations, maintaining records, and ensuring efficient department processes. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a collaborative and service-focused environment.
Requirements
- High school diploma or equivalent
- Two (2) years of administrative, clerical, or office support experience
- Experience using standard office software (e.g., Microsoft Office or similar tools)
- Ability to manage multiple tasks and maintain organized records
Nice To Haves
- Associate degree or relevant college coursework
- Experience working in higher education or a similar complex organization
- Experience interacting with the public or providing customer service
- Experience creating and managing requisitions, purchase orders, or financial records
- Experience handling confidential or sensitive information
- Experience using Banner, Internet Native, or similar enterprise systems
Responsibilities
- Establish, maintain, and ensure compliance of departmental records and documentation
- Develop and maintain efficient filing and recordkeeping systems
- Interpret and apply university policies, procedures, and administrative directives
- Track expenditures and assist with budget monitoring to support efficient operations
- Compile financial data and assist in preparing budget-related materials
- Assist with purchasing processes, requisitions, and order tracking
- Serve as a primary point of contact for faculty, students, and external stakeholders
- Respond to and prepare correspondence related to departmental programs
- Provide accurate information and guidance on department policies and procedures
- Support faculty and student documentation and records management
- Coordinate travel arrangements and assist with scheduling needs
- Maintain calendars, leave records, and prioritize communications for leadership
- Assist with development or revision of departmental procedures and workflows
- Identify opportunities to improve efficiency and service delivery
- Support departmental projects, events, and initiatives
- May supervise administrative support staff and assist with performance feedback
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
