Administrative Specialist II: DOE Berkley Site Office

Aleut Federal•Berkeley, CA

7h•Onsite

About The Position

Contractor shall provide administrative services support associated with the U.S. Department of Energy, Berkley Site Office.

Requirements

High school diploma or GED is required.
2-3 years of relevant Administrative Support.
Polished verbal and written communication skills.
Ability to use computer systems, Microsoft Office software (Word, PowerPoint, Excel, Outlook).
Ability to prioritize, multitask, and meet deadlines.
Knowledge of record management best practices and procedures.
Strong written and verbal communication skills with the capability of facilitating, briefing, speaking, and writing compelling papers/products.
Exceptional organizational skills, ability to manage multiple concurrent tasks.
Ability to work cooperatively, collaboratively, and respectfully with people inside and outside the organization to achieve mission goals.

Nice To Haves

An associate's degree is preferred.
Experience in supporting a team of Executive Leadership is preferred.

Responsibilities

Provide contract administration support to Contracting Officers such as: Assist with Contract FAR and DEAR clause updates, Prepare Language Modifications, Prepare Modifications Checklist, Memo to File, and Continuation Pages for Language Modifications, Update Conformed Contract each time a Modification is finalized, Update Contract Modifications History Spreadsheet, Prepare and execute Funding Modifications in STRIPES, Track LBNL Gifts by recording in BSO Gifts Log.
Manage and maintain administrative databases to include structure and content (ie: SharePoint).
Provide records management and archival support to BSO, which includes: Convert all paper records into electronic format, Administer Records filing and disposition, Research NARA and DOE Disposition schedules and analyze to determine appropriate records disposition, Create and update Records Inventory Disposition Schedule (RIDS) for Site Office (BSO File Plan), File correspondence electronically in SharePoint, Archive documents to Federal Records Center using the Archives and Records Centers Information System (ARCIS), File incoming/outgoing documents using the SharePoint electronic database system, Research/ locate letters and documents for staff.
Provide correspondence, reports, and graphic presentation support to BSO staff using BSO Correspondence Guidelines.
Provide conference calls/video conferences set ups including coordinating with participants.
Ensure Senior Level Management meetings are managed and coordinate with outside partners.
Assist with preparing travel authorizations, making travel reservations, and processing vouchers upon completion of travel.