Administrative Specialist - DOE Pacific Northwest Site Office

Aleut Career•Richland, WA

1d•Onsite

About The Position

Contractor shall provide administrative services support associated with the U.S. Department of Energy, Office of Science, Pacific Northwest Site Office. At Aleut Federal, we believe our mission matters as much as the job. As an Alaskan Native-owned company, we support our Shareholders—the Unangax people of the Aleutian Islands—by delivering high-quality service to federal clients and engaging in our communities. We invest in our people through mentorship, growth opportunities, strong benefits, and a commitment to diversity, inclusion, and accountability. Guided by our motto, “We are One,” we work together with a shared purpose to achieve our mission.

Requirements

High school diploma or GED
One year of relevant Administrative Support.
Polished verbal and written communication skills
Ability to use computer systems, Microsoft Office software (Word, PowerPoint, Excel, Outlook)
Ability to prioritize, multitask, and meet deadlines
Knowledge in using basic office equipment, including a fax, a copier, a scanner, and a shredder
Excellent interpersonal and communication skills
Excellent organizational skills
Ability to work both collaboratively and autonomously
Critical Thinking – Evaluate and interpret data, facts, and information to create unique and creative solutions and proposals.
Interpersonal Skills – Able to communicate effectively with different people in varying fields and positions.
Teamwork – Work collaboratively not only with members of the Aleut Team but with outside clients, customers, and contractors.
Organizational Proficiency – Plan, prioritize, and achieve goals to maximize the impact of the role of senior contract specialist.
Flexibility/Adaptability – Able to cope and adjust with inevitable disruptions.
Drive – Motivated to succeed and be part of the success of the Aleut Federal mission of giving back to our Shareholders, providing our clients with consistent excellence in execution, and bettering communities by being an active participant in our local markets.

Nice To Haves

Experience in supporting a team of Executive Leadership is preferred.
Requires knowledge and use of Microsoft Office Suite and other Office of Science and DOE information systems.

Responsibilities

Maintain accurate and accessible electronic and hardcopy files.
Answering telephones and taking telephone messages.
Scheduling and supporting meetings/video conferencing.
Process incoming and outgoing mail.
Process incoming actions and correspondence received by email, mail, or in person.
Prepare and prepare emails, letters, and memorandums.
Scanning of correspondence and maintenance of records.
SharePoint use, entry, uploads, etc. (scanned materials, actions, edits, etc.).
Support basic inventory and logistics efforts as time allows.