Administrative Specialist II

State of North Carolina • Wake County, NC

5h

About The Position

The Roadway Design Unit produces and reviews roadway design plans, lighting and electrical plans, and provides technical expertise to internal and external partners. The Administrative Specialist II provides administrative support to the State Roadway Design Engineer and the Roadway Design Unit, including support for day-to-day office operations and serving as the unit’s HR representative. The role also supports office management functions, handles confidential documents, and serves as the unit’s Fixed Asset Coordinator and NCVIP Liaison.

Requirements

• High school diploma or GED and four years of related administrative experience, or an equivalent combination of education and experience.

Nice To Haves

• Ability to legally operate a motor vehicle.
• Experience applying office management techniques, including organizing meetings, managing confidential documents, and organizing and prioritizing work to complete tasks accurately and meet deadlines.
• Experience using Microsoft Office products, including Word, Excel, Outlook, PowerPoint, and Teams.
• Experience maintaining clear and open communication with unit management, staff, and vendors.
• Experience interpreting and implementing policies and procedures concerning personnel and employee benefits.
• Attention to detail to ensure accuracy in processing information and data.

Responsibilities

• Provide administrative support for day-to-day office operations for the State Roadway Design Engineer and Roadway Design Unit.
• Serve as the Roadway Design Unit’s HR representative by processing and tracking personnel activities and HR actions, maintaining personnel records, and responding to staff HR questions.
• Complete office management functions, including budget management, purchasing and invoicing, interpreting policies, and records management.
• Collect and edit confidential reports, proposals, and consultant submittals.
• Prioritize tasks and manage multiple responsibilities efficiently.
• Serve as the Roadway Design Unit’s Fixed Asset Coordinator and NCVIP Liaison.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED