Administrative Specialist II

State of Maryland•Washington County, MD

5d•Onsite

About The Position

The Maryland Department of Natural Resources, Maryland Park Service, is recruiting an Administrative Specialist II for Fort Frederick State Park in Big Pool, Maryland. This position performs administrative operations for the Fort Frederick State Park Complex, including financial, budgetary, personnel, and payroll functions, and provides administrative support to 8 full-time staff and 15 seasonal staff. The position assists with formulating and monitoring park operating budgets; prepares and processes invoices and bank deposits; monitors expenditures, corporate card purchases, and encumbrances; and maintains park files. It reconciles revenue, may operate a cash register, and tracks inventories. The incumbent makes recommendations about operational needs and priorities and responds to inquiries from the public and park staff. Customer service duties include providing information about park policies, regulations, and service charges. Other administrative tasks include distributing mail, maintaining office files, compiling visitation and mileage statistics, preparing seasonal contracts, and purchasing office supplies. The recruitment may be used to fill future vacancies in the same classification/function. The resulting eligible list will be maintained for one year.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
Candidates may substitute qualifying U.S. Armed Forces non-commissioned officer experience involving staff work and regular use of independent judgment and analysis in applying and interpreting rules and regulations, on a year-for-year basis for the required experience.
Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and assigned job destinations.

Nice To Haves

Two years of experience using office hardware or equipment including printers, scanners, personal computers, external hard drives, copiers, an iPad or similar device, smartphones, digital phone systems, and cash registers.
Two years of experience using Word, Excel, Quicken, Access, Publisher, Internet Explorer, Gmail, Google Docs, and Google Drive.
Two years of experience dealing with customers or the public by telephone, email, written correspondence, and face-to-face contact.
Two years of experience monitoring and reconciling fiscal or budgetary resources.

Responsibilities

Assist in formulating and monitoring the park’s operating budgets.
Prepare and process park invoices and bank deposits.
Monitor expenditures, corporate card purchases, and encumbrances.
Maintain park files and office files, and distribute mail.
Reconcile revenue, track inventories, and operate a cash register as needed.
Recommend operational needs and priorities.
Respond to inquiries from the public and park staff.
Provide customers with current information about park policies, regulations, and service charges.
Compile statistical data, including visitation figures and mileage forms.
Prepare seasonal contracts.
Purchase office supplies for park staff.