Administrative Specialist II

One Federal Solution • Washington, DC

1d • Onsite

About The Position

One Federal Solution is seeking an Administrative Specialist II to support a federal government client. The role provides advanced administrative, program, and operational support, working closely with leadership and staff to ensure efficient daily office functions. It is an on-site position requiring the ability to work independently while supporting management and program activities. A Secret clearance is required.

Requirements

• Five or more years of progressively responsible administrative or office support experience.
• At least one year of experience supporting program or project analysis using qualitative and quantitative methods.
• Strong written and verbal communication skills.
• Excellent organizational skills and strong attention to detail.
• Ability to interpret guidance and apply administrative policies effectively.
• Intermediate to advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Access, and Outlook.
• Ability to manage multiple priorities in a fast-paced, on-site environment.
• Secret clearance.

Nice To Haves

• Bachelor’s degree in Business Administration, Computer Science, or a related field is preferred.
• Experience supporting program management, financial processes, or automated management systems is desirable.

Responsibilities

• Provide higher-level administrative support for office, project, and program operations.
• Review, interpret, and apply administrative guidance, procedures, and internal policies.
• Develop, maintain, and improve office processes and administrative workflows.
• Prepare professional correspondence for leadership review and signature, and track documents through completion.
• Manage front-office interactions, including visitors, incoming calls, and follow-up actions.
• Ensure outgoing documents meet formatting, quality, and procedural requirements.
• Collect, organize, and evaluate information to support reports, responses, and routine correspondence.
• Coordinate meeting documentation, presentations, and summaries, and maintain organized project files.
• Use Microsoft Word, Excel, PowerPoint, and Access to develop reports, spreadsheets, charts, and presentation materials.
• Track and review administrative and program data to support operational planning and reporting needs.
• Work with management and staff to coordinate workflows and distribute administrative tasks.
• Support procurement activities, including preparing purchase requests, reviewing documentation, and tracking office supplies and accountable property.
• Assist with inventory tracking and property records to ensure accuracy and compliance.
• Provide administrative and program support related to financial and procurement processes.
• Communicate progress updates and administrative status to leadership.
• Perform additional duties as needed to support office operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed