Administrative Specialist II - Regional Wastewater Reclamation

Pima County•Tucson, AZ

About The Position

Pima County Wastewater Reclamation is seeking an Administrative Specialist II to support the Field Engineering Division. The role assists the Field Engineering Manager, supervisory staff, inspection staff, and Blue Stake staff with reports, work orders, purchase orders, invoice processing and payments, service requests, statistical reports, and the creation and maintenance of databases and spreadsheets. The successful candidate will take on new duties and contribute to meeting deadlines and goals within the Technical Services and Engineering Division. The position provides complex, specialized administrative services. Duties may include coordinating agreements and monitoring compliance; preparing budgets, analyzing costs and statistics, and reporting recommendations; researching and communicating issues to management; responding to public inquiries; ensuring compliance with applicable laws, regulations, and County policies; overseeing internal services; representing the work unit at meetings; and managing databases and information for reporting purposes. Work assignments vary according to departmental needs.

Requirements

Associate’s degree from an accredited college or university in public administration, business administration, management, or a closely related field, and one year of professional experience in public or business administration; relevant experience and/or education may be substituted.
Alternatively, one year of experience with Pima County as an Administrative Specialist I or in a closely related professional administrative classification.
Clearly document qualifying education and experience in the application’s Education and Work Experience sections.
Some positions require a valid Arizona Class D driver license at application or appointment; the posting does not specify whether this position requires one.
Successful candidates must complete a post-offer, pre-employment background screening, including verification of work history, education, and criminal conviction history.
This position requires a post-job-offer physical and/or drug screen.

Nice To Haves

Experience coordinating training, appointments, and meetings for multiple personnel.
Experience managing the financial systems of a small office, including preparing and updating budgets, budget forecasting, monitoring expenditures, and purchasing.
Experience with computer-based software systems, particularly Microsoft Office Suite.
Experience providing customer service to internal and external partners and the public.

Responsibilities

Assist Field Engineering management, supervisory, inspection, and Blue Stake staff with reports, work orders, purchase orders, invoices, service requests, statistical reports, databases, and spreadsheets.
Provide complex administrative services of a specialized nature to a department, division, or program.
Negotiate and establish intergovernmental agreements, contracts, and other obligatory agreements, and monitor compliance.
Prepare work unit budgets, oversee expenditures, conduct cost and statistical analyses, and prepare reports and recommendations.
Conduct research, prepare written reports and recommendations, and inform management about issues, concerns, and problems in the specialized work unit.
Provide information, status updates, and recommendations to department directors, division managers, and professional staff; respond to public inquiries about work unit and County policies and procedures.
Ensure work unit policies, procedures, and activities comply with applicable federal and state statutes and regulations and County policy.
Oversee internal services such as accounting, payroll, personnel, management information services, and purchasing.
Represent the work unit at meetings, conferences, and committees and provide specialized expertise related to the area of assignment.
Develop, maintain, and manage databases using automated information systems; compile, review, and monitor information for reporting.