Administrative Specialist II - Regional Wastewater Reclamation
About The Position
Pima County Wastewater Reclamation is seeking an Administrative Specialist II to support the Field Engineering Division and its manager, supervisory staff, inspectors, and Blue Stake staff. The role supports reports, work orders, purchase orders, invoice processing and payments, service requests, statistical reporting, and the creation and maintenance of databases and spreadsheets. The specialist is expected to take on new duties and help the Field Engineering team meet deadlines and goals within the Technical Services and Engineering Division. The position provides specialized administrative services and may involve agreements and contract compliance, budgeting and expenditure oversight, cost and statistical analysis, research and recommendations, responding to public inquiries, monitoring compliance with laws and policies, overseeing internal services, representing the work unit at meetings, and managing databases and information for reporting. Work assignments may vary according to departmental needs and will be communicated by a supervisor.
Requirements
- Associate’s degree from an accredited college or university in public administration, business administration, management, or a closely related field, as determined by the department head, and one year of professional experience in public or business administration; relevant experience and/or education from an accredited college or university may be substituted.
- Alternatively, one year of experience with Pima County as an Administrative Specialist I or in a closely related professional administrative classification.
- Qualifying education and experience must be documented in the Education and Work Experience sections of the application.
- Some positions require a valid Arizona Class D driver license at the time of application or appointment; required licensure must be maintained.
- Successful candidates must complete a post-offer, pre-employment background screening, including verification of work history, education, and criminal conviction history.
- The position requires a post-job-offer physical and/or drug screen.
Nice To Haves
- Experience coordinating training, appointments, and meetings for multiple personnel.
- Experience managing the financial systems of a small office, including preparing and updating budgets, budget forecasting, monitoring expenditures, and purchasing.
- Experience with computer-based software systems, particularly Microsoft Office Suite.
- Experience providing customer service to internal and external partners and the public.
Responsibilities
- Provide complex, specialized administrative services to a department, division, or program.
- Negotiate and establish intergovernmental agreements, contracts, and other obligatory agreements, and monitor compliance.
- Prepare work-unit budgets, oversee expenditures, perform cost and statistical analyses, and prepare reports and recommendations.
- Conduct research, prepare written reports and recommendations, and inform management about specialized work-unit issues, concerns, and problems.
- Provide information, status updates, and recommendations to department directors, division managers, and professional staff; respond to public inquiries and interpret work-unit and county policies and procedures.
- Ensure work-unit policies, procedures, and activities comply with applicable federal and state statutes and regulations and county policy.
- Oversee internal services such as accounting, payroll, personnel, management information services, and purchasing.
- Represent the work unit at meetings, conferences, and committees, providing specialized expertise related to the assignment.
- Develop, maintain, and manage databases using automated information systems; compile, review, and monitor information for reporting.
- Assist Field Engineering staff with reports, work orders, purchase orders, invoice processing and payments, service requests, statistical reports, databases, and spreadsheets.
- Support the Field Engineering team in meeting or exceeding deadlines and goals.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
