Regional Administrative Specialist

SAIF Corporation•Bend, OR

4d•$51,160 - $85,270•Onsite

About The Position

SAIF is seeking a Regional Administrative Specialist for its Bend office. The role provides varied administrative and operational support to staff across divisions, customers, and business partners, including document processing, meeting coordination, customer support, and support for agency operations. The position calls for organization, attention to detail, teamwork, time management, the ability to manage multiple tasks, basic Microsoft Office and SharePoint skills, analysis, and strong customer service. This is a Monday–Friday, on-site position. Employees must travel to and from SAIF’s Bend, Oregon office regularly at their own expense. Travel to SAIF’s Salem office may be required and will be reimbursed. The typical hiring range is $57,983–$68,215 annually for a full-time schedule; actual compensation depends on factors including experience, skills, training, certifications, and education. The full salary range is $51,160–$85,270.

Requirements

High school diploma or equivalent.
Three or more years of experience demonstrating the ability to maintain system integrity, support department projects, and provide administrative support to a manager or department.

Nice To Haves

Basic Microsoft Office and SharePoint skills.
Organization, attention to detail, teamwork, time management, and the ability to juggle multiple tasks.
Analysis skills and solid customer service.

Responsibilities

Apply statutes, administrative or regulatory rules, and laws to essential functions where applicable.
Manage onsite operations, including guest reception, phone support, office supplies, and coordination of external visits; coordinate mail services with Corporate Services Department administrative operations.
Help maintain a professional workspace by reporting issues through established service channels and supporting approved space and furniture processes under Facilities’ direction.
Communicate with policyholders and other external business partners to gather information for projects; monitor inboxes and route incoming emails to internal partners.
Maintain data and documentation integrity by entering and auditing information, generating reports, producing business materials such as packets and formatted documents, and resolving discrepancies.
Provide administrative support to the agency operations team.
Analyze problems and determine solutions or develop recommendations for supervisor action.
Support cross-functional initiatives by coordinating departmental projects, facilitating interdepartmental activities, and contributing to internal committees such as safety and event committees.
Coordinate meetings and events as needed, including scheduling, venue reservations, catering, attendee support, and documentation.
Support fleet operations, including fleet software administration, maintenance coordination, and vehicle reservation processes.
Provide basic office technology support and collaborate with IT on troubleshooting when needed.
Update intranet sites by entering updates, posting documents, maintaining links, and performing other assigned maintenance.
Maintain department files.
Work sensitively and effectively with people who have different cultural norms, perspectives, backgrounds, expectations, communication styles, or work styles.