Regional Administrative Manager

Freeman, Mathis & Gary Law • Nashville, TN

7d • Onsite

About The Position

Freeman Mathis & Gary, LLP is hiring a Regional Administrative Manager for its Chicago, Illinois; Nashville, Tennessee; or Lexington, Kentucky office. The role supervises legal support staff and supports office operations across assigned locations, providing leadership to personnel who support the firm’s attorneys. Its primary purpose is to ensure attorneys have the assistance and physical work environment needed to practice law. The role calls for a helpful, approachable, respectful, team-oriented, accountable, organized, timely, confidential, and responsive approach. Some travel is required; other duties may be assigned.

The firm prefers a bachelor’s degree in business administration, management, or a related field and requires at least five years of management or supervisory experience in a professional services setting. Candidates should be able to work independently in a fast-paced environment, communicate effectively across management levels, handle sensitive information confidentially, and demonstrate strong organizational, time-management, interpersonal, and communication skills. Proficiency with Microsoft Office is required; strong Excel and DocuSign skills are preferred.

The position is subject to the firm’s drug-free workplace policy, including the ability to pass a pre-employment drug screen. Employees may also be subject to reasonable-suspicion drug testing under firm policies.

Requirements

• At least 5 years of management or supervisory experience in a professional services setting.
• Ability to work independently with little to no supervision in a fast-paced, dynamic work environment.
• Ability to drive continuous improvement of operations.
• Ability to communicate effectively with all levels of management.
• Ability to handle sensitive information while maintaining confidentiality.
• Proficiency with Microsoft Office.
• Ability to multitask, prioritize, and work under tight deadlines.
• Excellent organizational skills to support workflow and efficiency.
• Excellent time-management, interpersonal, and communication skills.
• Adaptability to changing priorities and work demands.
• Proactive approach, follow-through with minimal direction, and initiative.
• Positive attitude and confidence.

Nice To Haves

• Bachelor’s degree in business administration, management, or a related field.
• Strong Excel skills.
• DocuSign skills.

Responsibilities

• Supervise Administrative Managers, legal assistants, receptionists, office coordinators and supervisors, administrative assistants, and interns.
• Monitor and coordinate legal assistant-to-attorney staffing ratios and workflow.
• Review and approve direct reports’ weekly timecards and PTO requests, and monitor and manage hours, breaks, and overtime requests.
• Assess staff performance, provide coaching and guidance, address performance issues, and conduct annual performance reviews of direct reports.
• Handle basic employee relations matters.
• Recruit, interview, and hire staff by reviewing and vetting resumes, conducting or coordinating interviews, and obtaining final hiring approval.
• Manage employee onboarding, including determining office seating and ensuring office services and IT prepare workstations and required user accounts; handle offboarding duties.
• Partner with business leaders to ensure the needs of different departments are met.
• Collaborate on the development and implementation of training for assigned staff.
• Work with firmwide Directors and Managers to implement and improve firm policies and procedures.
• Ensure offices are functional, safe, and adequately stocked with necessary supplies.
• Interact with property managers and manage vendors in support of office operations.
• Plan, schedule, and promote office events, including breakfasts, happy hours, holiday parties, staff meetings, and partnership meetings.
• Monitor costs and expenses to assist with budget preparation.
• Travel as required and perform other assigned duties.

Benefits

• Competitive compensation.
• Comprehensive benefits package, including medical, dental, and vision insurance.
• HSA and FSA plans available for employees and dependents.
• Work-life balance.
• Generous PTO policy.
• 401(k) plan with a 3% employer Safe Harbor contribution.
• Firm-paid life insurance and long-term disability coverage.
• Employee Assistance Program.
• Year-end bonuses and referral fee programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager