Regional Administrative Specialist

SAIF•Bend, OR

3d•Onsite

About The Position

SAIF is seeking a Regional Administrative Specialist for its Bend, Oregon office. This role supports agency operations and works with staff across divisions, customers, and business partners. The work includes processing documents, scheduling meetings, supporting customers, coordinating office operations, and completing a variety of administrative tasks. The position calls for organization, attention to detail, teamwork, time management, the ability to manage multiple tasks, basic Microsoft Office and SharePoint skills, analysis, and strong customer service. This is a Monday–Friday, on-site position. Employees are responsible for regular travel to and from SAIF’s Bend office at their own expense. Travel to SAIF’s Salem office may be required and will be reimbursed. The role may also support meetings and events, fleet operations, office technology, intranet updates, and internal committees. SAIF’s mission is to help make Oregon the safest and healthiest place to work.

Requirements

High school diploma or equivalent.
Three or more years of experience demonstrating the ability to maintain system integrity, support department projects, and provide administrative support to a manager or department is recommended.
Organization, attention to detail, teamwork, time management, and the ability to manage multiple tasks.
Basic Microsoft Office and SharePoint skills, analytical ability, and solid customer service skills.
Other combinations of skills and experience may be considered.

Responsibilities

Apply statutes, administrative or regulatory rules, and laws to essential functions where applicable.
Manage on-site operations, including guest reception, phone support, office supplies, and coordination of external visits.
Coordinate mail services with the Corporate Services Department’s administrative operations.
Under Facilities’ direction, help maintain a professional workspace by reporting issues through established service channels and supporting approved space and furniture processes.
Communicate with policyholders and other external business partners to gather information for projects.
Monitor inboxes and route incoming emails to internal partners.
Maintain data and documentation integrity by entering and auditing information, generating reports, preparing business materials, and resolving discrepancies.
Provide administrative support to the agency operations team.
Analyze problems and determine an approach to resolve them or develop recommendations for supervisor action.
Support cross-functional initiatives by coordinating departmental projects, facilitating interdepartmental activities, and contributing to internal committees, including safety and event committees.
Coordinate meetings and events as needed, including scheduling, venue reservations, catering, attendee support, and documentation.
Provide administrative support for fleet operations, including fleet software administration, maintenance coordination, and vehicle reservation processes.
Provide basic office technology support and collaborate with IT on troubleshooting when needed.
Update intranet sites by entering updates, posting documents, maintaining links, and completing other assigned maintenance.
Maintain department files.
Behave sensitively toward differences in cultural norms, expectations, and communication styles, and work effectively with people who have different perspectives, backgrounds, or work styles.