Administrative Specialist II- Dallas Fire Rescue (Civil Service)

City of Dallas•The Villages, FL

21h

About The Position

Performs intermediate to advanced level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments. The City of Dallas offers careers with purpose. With competitive benefits, growth opportunities, and a vibrant work culture, we’re committed to helping you thrive while you help our city flourish. Be part of a team that’s committed to service, innovation, and community.

Requirements

Knowledge of office practices and administrative procedures.
Knowledge of customer service techniques to resolve problems and issues.
Ability to investigate, collect, and analyze information for accuracy, consistency and conformity with established policies.
Ability to coordinate, lead and train others.
Ability to interpret rules, regulations, policies, and procedures.
Communicating effectively verbally and in writing.
Establishing and maintaining strong working relationships.
High school diploma or GED.
Four (4) years administrative support experience involving three (3) or more of the following: Accounts payable/receivable, Invoice reconciliation and payment, Correspondence/publication preparation, Procurement, Budget analysis/preparation, Contract administration, Policy/procedure development, Records management and/or report writing, Financial management experience.

Nice To Haves

Bachelor's degree (or higher) in business, education or social science field will meet the education and experience requirements.
Associate degree in any field plus two (2) years of the specified experience will meet the education and experience requirements.
Bachelor's degree (or higher) in a non-specified field plus two (2) years of the required experience will meet the education and experience requirements.
Some positions may require a valid driver's license and good driving record.

Responsibilities

Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending.
Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.
Prepares, interprets, and disseminates information concerning agency programs and procedures.
Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.
Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.
Assists in the preparation of presentations for administrative hearings.
Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.
Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.
Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.
Performs any and all other work as needed or assigned.