Administrative Specialist I
About The Position
The Administrative Specialist I performs a variety of office assistant tasks supporting administrative, program, or technical operations. The role maintains diverse records, reports, and files; interacts with the public; answers and directs telephone calls; and takes messages. The position processes payroll, inventory, purchase orders, and accounts payable through SAP, and handles personnel and other office duties, including typing correspondence, filing, and managing incoming and outgoing mail. Good communication skills and knowledge of office equipment and computer technology are necessary. The position requires work during adverse weather, including snow, ice, tornadoes, and hurricanes, which may result in extended daily hours, weekends, and holiday work.
Requirements
- High school diploma or GED and two years of related administrative experience, or an equivalent combination of education and experience.
- Good communication skills.
- Knowledge and use of office equipment and related computer technology, including Microsoft Windows, Excel, Access, PowerPoint, and SAP.
Nice To Haves
- Ability to legally operate a motor vehicle.
- Customer service experience, including resolving customer issues.
- Experience with Microsoft Office programs such as Access, Word, and Excel.
- Experience completing and/or maintaining records and reports.
- Experience in record keeping.
- Experience writing letters with correct spelling and punctuation and proofreading.
Responsibilities
- Maintain records, reports, and files.
- Provide public contact and customer service; answer telephone calls, direct callers to appropriate people, and take messages.
- Process payroll, inventory, purchase orders, and accounts payable through SAP.
- Perform personnel and other office duties, including typing correspondence, filing, and handling incoming and outgoing mail.
- Work during adverse weather as required, potentially including extended daily hours, weekends, and holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
