Administrative Specialist I

State of North Carolina•1915 Health Service Way Wake, NC

1d•$38,720 - $49,500

About The Position

The Administrative Specialist I provides administrative support to the DHHS Office of the Controller (OOC) and its delegated section by using available resources effectively and maintaining productive working relationships with staff. The position requests and purchases office supplies, equipment, and furniture through an automated purchasing system. It answers and routes OOC phone calls and handles large volumes of incoming and outgoing mail for the Controller’s staff, including opening, stamping, distributing, and processing it. The role also provides backup for the reception area and mail courier, performs other clerical duties as needed, learns new procedures as work changes, and assists the Administrative Supervisor with special projects to support efficient OOC operations.

Requirements

High school diploma or GED and two years of related administrative experience, or an equivalent combination of education and experience.

Nice To Haves

Thorough knowledge of office procedures and practices.
Ability to communicate orally and in writing, compose reports, forms, and correspondence accurately, and operate various office machines effectively.
Ability to organize, prioritize, and maintain files systematically, and receive and sort mail.
Ability to adapt to changing priorities in job duties.
Ability to follow a work plan and perform duties in accordance with State of North Carolina and DHHS policies and procedures.

Responsibilities

Request and purchase office supplies, equipment, and furniture for OOC using an automated purchasing system.
Answer and route phone calls for OOC.
Open, stamp, distribute, and process large volumes of incoming and outgoing mail for the Controller’s staff.
Provide backup support for the receptionist area and mail courier.
Perform other clerical duties as needed.
Learn new procedures and assist the Administrative Supervisor with special projects.