Administrative Specialist I

Stafford County•Stafford County, VA

About The Position

Performs technical and paraprofessional work assisting with specialized office assistance and administrative tasks in support of a department, along with related work as required. Work is performed under direct supervision. The hiring range is $19.25 to $26.47 per hour, based on experience. The position provides office and administrative support, maintains detailed and sometimes confidential records, prepares reports, assists the public, and performs data-entry and document-preparation tasks. It may also assist with coordinating meetings and inspections, resolving public inquiries or complaints, and maintaining office inventories.

Requirements

Education and experience equivalent to a high school education and one year of experience in administrative and office work.
General knowledge of the organization and functions of the department and of general administrative policies and practices.
General knowledge of standard office practices, procedures, equipment, and office assistance techniques.
General knowledge of business English, spelling, and arithmetic.
Ability to read, understand, and interpret difficult materials containing complicated information, including excerpts from regulatory and/or legal documents.
Ability to maintain office records and prepare accurate reports from file sources.
Ability to perform and organize work with supervision.
Ability to prepare effective routine correspondence and perform office management details with minimal support from others.
Ability to operate standard office and computer equipment, including specialized software.
Ability to establish and maintain effective working relationships with associates and the general public.

Nice To Haves

Graduation from an accredited community college with major coursework in business management or a related field is desired.

Responsibilities

Provide primary office assistance and administrative support according to established procedures.
Prepare and maintain detailed, complex, and/or confidential records and files; prepare reports.
Assist the public with completing records and applications, verify information for completeness and accuracy, and coordinate with other departments and agencies.
Provide information and answer questions for the public and internal customers in person, by email, and by phone.
Assist with arranging meetings, conferences, and inspections.
Maintain office files, accounts, and other records; compile information and verify data.
Assist with data collection and documentation; enter data into computer systems and verify records for accuracy and completeness.
Enter and retrieve sensitive and restricted information in computer systems.
Assist with transcribing dictation; type and compose correspondence and prepare forms, reports, purchase orders, requisitions, resolutions, ordinances, proclamations, court orders, meeting minutes, agendas, and related documents.
Assist with resolving inquiries or complaints from the general public.
Maintain inventories and order supplies.
Operate standard office equipment.
Perform related tasks as required.